Pediatric Clinic Operations Manager

Proficio Therapy Services; Pleasanton (CA); On-site; USD 85,000 - 105,000; Full time

Job summary

Proficio Therapy Services in Pleasanton, CA is seeking an Administrative Manager to lead clinic administrative operations across multiple pediatric therapy clinics. You will supervise Front Desk staff, coordinate patient intake, and oversee scheduling, insurance verifications, and reporting to support growth.

The role requires strong leadership, organizational prowess, and collaboration with clinical leadership.

Qualifications

• Bachelor's degree in healthcare administration, business administration, management, or related field preferred.
• Minimum of three years of healthcare administrative leadership experience required.
• Experience supervising administrative staff.
• Experience with scheduling, insurance authorization, patient intake, and operational reporting.

Responsibilities

• Oversee administrative operations of assigned pediatric therapy clinics, ensuring efficient scheduling and patient access.
• Lead Front Desk staff and coordinators; collaborate with Clinic Managers and clinical leadership.
• Oversee scheduling operations to maximize therapist productivity and clinic capacity.
• Coordinate patient intake, referrals, and insurance verifications; ensure timely onboarding.
• Oversee daily Front Desk operations and related documentation; ensure smooth communications.
• Prepare and review operational reports (scheduling, utilization, referrals, waitlists, conversions).
• Manage clinic operations including staffing coverage, supplies, and facility readiness; travel to locations as needed.

Skills

Leadership

Organizational skills

Communication

Project management

Analytical skills

Problem solving

EMR systems

Administration software

Independent work

Education

Bachelor's degree in healthcare administration

Tools

Microsoft Office

Google Workspace

Salesforce

Prompt

Gusto

EMR systems

Job description

Proficio Therapy Services in Pleasanton, CA is seeking an Administrative Manager to lead clinic administrative operations across multiple pediatric therapy clinics. You will supervise Front Desk staff, coordinate patient intake, and oversee scheduling, insurance verifications, and reporting to support growth.

The role requires strong leadership, organizational prowess, and collaboration with clinical leadership.