Medical Office Operations Lead

Pafc; San Antonio (TX); On-site; USD 38,000 - 54,000; Full time

Job summary

Pediatric Associates is seeking an Office Administrator to oversee the medical office operations, scheduling, front and clinical activities, and staff management. The role ensures efficient patient flow, accurate charge posting, vaccine handling, and inventory control in a high-volume pediatric setting.

The ideal candidate has strong leadership, communication, and organizational skills, with experience in a medical office environment and knowledge of healthcare compliance.

Qualifications

• High school diploma or equivalent required; college degree preferred.
• Strong computer literacy and medical terminology knowledge.
• Experience in a medical office environment preferred.

Responsibilities

• Ensure staffing levels to maintain office efficiency.
• Prepare and conduct annual employee evaluations; hire and develop staff.
• Schedule weekly staff meetings to communicate policies.
• Oversee patient flow and front desk operations to optimize service.
• Manage inventory, equipment and vaccine storage per policy.
• Reconcile daily reports and ensure accurate charge postings.
• Coordinate IT needs and office facilities maintenance.
• Maintain compliance with office policies and healthcare regulations.

Skills

Interpersonal skills

Communication

Professionalism

Education

High School Diploma or equivalent

Associates or Bachelor's degree desired

Tools

TrackIT

ProcureIT

Concur

IT ServiceNow

Qgenda

Job description

Pediatric Associates is seeking an Office Administrator to oversee the medical office operations, scheduling, front and clinical activities, and staff management. The role ensures efficient patient flow, accurate charge posting, vaccine handling, and inventory control in a high-volume pediatric setting.

The ideal candidate has strong leadership, communication, and organizational skills, with experience in a medical office environment and knowledge of healthcare compliance.