Pediatric Administrative Partner: Scheduling & Operations

Brown University Health; Providence (RI); On-site; USD 33,000 - 55,000; Full time

Job summary

Brown University Health seeks a Pediatric Administrative Support Coordinator to back the Director of Business Affairs and leadership team. The role handles calendars, travel, recruitment support, onboarding, credentialing, and departmental records while coordinating with Brown Medical School and affiliated hospitals.

Responsibilities include maintaining schedules, managing confidential data, and supporting academic and research duties.

Qualifications

• Associates degree or equivalent experience.
• Typing and computer skills across multiple systems.
• Proficient with Microsoft Word, Outlook, Excel, PowerPoint, SharePoint, Teams.
• Strong organization and ability to prioritize work.
• Ability to work independently within policies and procedures.

Responsibilities

• Provide academic and administrative support incl. calendars, files and travel arrangements.
• Act as liaison between physician leader, hospital admin, Brown Medical School and affiliates.
• Coordinate with clinical leaders to ensure inpatient/outpatient time continuity.
• Assist with faculty recruitment, interviews, travel, itineraries, and follow-ups.
• Create and maintain on-call, clinic, and resident/student schedules; distribute updates.
• Coordinate provider onboarding, credentialing, and license renewals.
• Manage system access for volunteers and visitors as needed.
• Collaborate with marketing to update service line content on websites.
• Assist with academic and research duties; coordinate with Brown University departments.
• Maintain records, prepare reports, and create basic charts and graphs in Excel/PowerPoint.

Skills

Typing

Microsoft Office

Organization skills

Prioritization

Independent work

Education

Associates Degree

Tools

Word

Outlook

Excel

PowerPoint

SharePoint

Teams

Job description

Brown University Health seeks a Pediatric Administrative Support Coordinator to back the Director of Business Affairs and leadership team. The role handles calendars, travel, recruitment support, onboarding, credentialing, and departmental records while coordinating with Brown Medical School and affiliated hospitals.

Responsibilities include maintaining schedules, managing confidential data, and supporting academic and research duties.