Pediatric Administrative & Onboarding Coordinator

Lifespan; Providence (RI); On-site; USD 33,000 - 55,000; Full time

Job summary

Brown University Health seeks a Pediatric Administrative Support Coordinator to support the Director of Business Affairs and administrative leaders across departments. The role includes managing calendars, travel, onboarding support, scheduling, data entry, and liaison work with hospital administration, medical staff and Brown Medical School.

Applicants should have strong Microsoft Office skills, organizational abilities, and the capacity to manage multiple tasks in a busy academic hospital

Qualifications

• Associates Degree in related field preferred; equivalent experience considered.
• Minimum of 2–3 years of progressively complex administrative experience in a hospital/academic setting.
• Proficiency with Microsoft Office suite; familiarity with SharePoint, Teams and hospital information systems.

Responsibilities

• Manage calendars, files, and travel arrangements.
• Serve as liaison between physician leaders and hospital administration, research staff, Brown Medical School and affiliated institutions.
• Coordinate and communicate with clinical practice leaders to ensure continuity of provider time.
• Assist with faculty recruitment, scheduling interviews, travel arrangements, and related tasks.
• Maintain on-call, clinic, and resident schedules; disseminate updates via multiple channels.
• Process payroll-related tasks and expense reimbursements; track related expenditures.

Skills

Communication

Organization

Interpersonal skills

Independent work

Education

Associates Degree in related field

Tools

Microsoft Word

Microsoft Outlook

Excel

PowerPoint

SharePoint

Teams

Job description

Brown University Health seeks a Pediatric Administrative Support Coordinator to support the Director of Business Affairs and administrative leaders across departments. The role includes managing calendars, travel, onboarding support, scheduling, data entry, and liaison work with hospital administration, medical staff and Brown Medical School.

Applicants should have strong Microsoft Office skills, organizational abilities, and the capacity to manage multiple tasks in a busy academic hospital