Payroll & Timekeeping Specialist I — On-Site Role

State of Washington; Spokane (WA); On-site; USD 48,000 - 64,000; Full time

Job summary

Washington State Department of Social and Health Services (DSHS) seeks a Fiscal Specialist 1 for the Eastern State Hospital (Medical Lake) on-site office. You will handle time/attendance entry, payroll changes, and leave processing in the HRMS system, ensuring accurate deductions and fund coding.

You will reconcile records, apply union contracts and state rules, and support managers with timekeeping issues. This is a fully on-site role with comprehensive benefits and state employment standards.

Qualifications

• Three years of fiscal record-keeping experience or an equivalent combination of education and experience totaling three or more years.
• Experience with payroll systems and time/attendance data processing.
• Ability to apply bargaining agreements, agency policy and state/federal rules.

Responsibilities

• Enter time and attendance records for hospital staff into the statewide HRMS daily.
• Review, post, and check payroll changes from timesheets, leave requests, and other source documents.
• Calculate part-time hours, leave accruals, holidays, overtime, and leave without pay for each pay period.
• Audit leave balances against payroll totals and ensure accuracy of leave records.
• Reconcile payroll and leave records and correct errors as needed.
• Work with managers to resolve time and attendance issues and apply relevant contracts and rules.
• Answer questions about leave use, balances, and eligibility for different leave programs.
• Enter eligible leave periods for forms such as FMLA, PFML, and Shared Leave.
• Check deductions and verify paychecks are correct.
• Use position coding to ensure funds are correct.
• File and archive payroll records according to retention rules.
• Prepare payroll reports for hospital departments when requested.

Skills

Payroll processing

Policy application

Accounting knowledge

Analytical thinking

Data processing

Time management

Communication

Confidentiality

Technical aptitude

Tools

HRMS

Leave Tracker

Microsoft Office

Job description

Washington State Department of Social and Health Services (DSHS) seeks a Fiscal Specialist 1 for the Eastern State Hospital (Medical Lake) on-site office. You will handle time/attendance entry, payroll changes, and leave processing in the HRMS system, ensuring accurate deductions and fund coding.

You will reconcile records, apply union contracts and state rules, and support managers with timekeeping issues. This is a fully on-site role with comprehensive benefits and state employment standards.