DSHS FTAA Fiscal Analyst 5

Washington State Department of Social and Health Services; Tacoma (WA); Híbrido; USD 80 000 - 100 000; Tempo integral

Resumo da oferta

Washington State Department of Social and Health Services is seeking a Fiscal Analyst 5 to lead time and attendance operations supporting Western State Hospital. You will ensure time, leave, and premium pay are recorded accurately while meeting payroll deadlines and help shape the move to a new timekeeping system.

This hybrid Tacoma role requires coaching staff, managing three bargaining agreements, and building trust with hospital leadership to keep payroll on track and improve procedures.

Qualificações

• Bachelor’s degree with at least 12 semester or 18 quarter credits in accounting, auditing, or budgeting.
• Four years of relevant professional fiscal experience.
• Professional experience may substitute the degree for the required credits.

Responsabilidades

• Lead time and attendance operations supporting Western State Hospital.
• Manage payroll cutoff deadlines and coordinate staff coverage.
• Oversee processing and review of 20,000–25,000 time entries each pay period.
• Interpret three collective bargaining agreements affecting time, attendance and pay.
• Review timekeeping and HRMS reports, reconcile discrepancies and correct errors.
• Follow up on missing entries, approvals and accrual adjustments to prevent incorrect payments.
• Supervise staff, set expectations, address performance concerns and development.
• Build relationships with hospital leadership and resolve escalated timekeeping issues.
• Audit time and attendance records and prepare management reports.
• Improve procedures and support transition to a new timekeeping system.

Conhecimentos

Timekeeping

Payroll deadlines

Staff supervision

Analytical reporting

Communication

Formação académica

Accounting/Auditing/Budgeting credits

Ferramentas

HRMS

AFRS

SILAS

Leave Tracker

Descrição da oferta de emprego

Description

When thousands of time entries must be right, good leadership makes the difference.

Description

When thousands of time entries must be right, good leadership makes the difference.

As a Fiscal Analyst 5 with Department of Social and Health Services (DSHS) Facilities, Technology and Analytics Administration (FTAA), you'll lead time and attendance operations supporting Western State Hospital. Your team will help ensure employees' time, leave, and premium pay are recorded accurately while meeting payroll deadlines. You'll also help shape how the work is divided, managed, and eventually moved to a new timekeeping system.

The challenge is keeping the work moving when the clock is running.

At the end of each pay period, your team has roughly three days to process 20,000-25,000 entries. You'll manage coverage, resolve missing or incorrect entries, review reports, and work with supervisors to meet deadlines. You'll also navigate three collective bargaining agreements, each with rules that affect time, attendance, and pay.

We encourage you to apply if you understand timekeeping and enjoy helping people succeed. You can interpret complex rules, organize work under tight deadlines, and address problems directly. You know how to set expectations, coach staff, and build trust with leaders across an organization.

Your first 90 days

Your first 90 days are about learning the operation and earning trust. You'll get to know your team, understand the three bargaining agreements, learn the payroll process, and build relationships with hospital leadership. You'll also identify where errors, delays, or coverage gaps need attention.

Within your first year, success means a team that meets payroll deadlines, resolves discrepancies, and is better prepared for the transition to a new timekeeping system.

There's flexibility outside work, too.

This is a hybrid position based in Tacoma, with at least two days each week in the office. The schedule is Monday through Friday, 8 a.m. to 5 p.m. Tacoma offers waterfront parks, Puget Sound recreation, and access to outdoor activities, although traffic and housing costs are worth considering. The work location is expected to move to Western State Hospital when the new facility opens in 2028.

Still reading? Here's what you'll do.

Some Of What You'll Do

• Lead time and attendance operations supporting Western State Hospital.
• Manage payroll cutoff deadlines and coordinate staff coverage.
• Oversee the processing and review of approximately 20,000-25,000 time entries each pay period.
• Interpret three collective bargaining agreements, including leave and premium-pay requirements.
• Review timekeeping and HRMS reports, reconcile discrepancies, and correct errors.
• Follow up on missing entries, approvals, and accrual adjustments to prevent incorrect payments.
• Supervise staff, set expectations, address performance concerns, and support development.
• Build relationships with hospital leadership and resolve escalated timekeeping issues.
• Audit time and attendance records and prepare reports for management.
• Improve procedures and support the transition to a new timekeeping system.

Required

Who Should Apply

• A bachelor's degree, including at least 12 semester or 18 quarter credits in accounting, auditing, or budgeting.
• Four years of relevant professional fiscal experience.

Note: Professional fiscal experience may substitute for the degree, but not the required accounting, auditing, or budgeting credits. A master's degree in a financial field or certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager, or Management Accountant may substitute for professional experience.

Knowledge And Abilities

• Interpret collective bargaining agreements and time and attendance requirements.
• Manage complex payroll deadlines, competing priorities, and staff coverage.
• Supervise, coach, and hold employees accountable for their work.
• Establish clear timekeeping procedures and internal controls.
• Analyze reports, identify discrepancies, and verify financial transactions.
• Understand governmental accounting and personnel management requirements.
• Use or learn systems such as HRMS, AFRS, SILAS, and Leave Tracker.
• Communicate clearly with employees, supervisors, and leadership.

Supplemental Information

Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.

Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at [phone]. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.

Relationship and Reporting Structure (Nebosomething) Disclosure: If you are selected for hire, you must disclose whether you have a relative, household member, close friend, or romantic partner within your potential supervisory chain of command. DSHS has a Relationships and the Reporting Structure policy that prohibits nepotism and can be reviewed here . Applicants whose appointment would result in a prohibited reporting relationship are not eligible for appointment to that position.

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