DSHS FTAA Fiscal Analyst 5

State of Washington; Tacoma (WA); Hybrid; USD 80,000 - 100,000; Full time

Job summary

Washington State Department of Social and Health Services (DSHS) FTAA seeks a Fiscal Analyst 5 to lead time and attendance operations for Western State Hospital. You will ensure accurate time, leave, and premium pay, meet payroll deadlines, and help plan the move to a new timekeeping system.

You will manage a team, navigate three bargaining agreements, and collaborate with hospital leadership to maintain internal controls and timely reporting.

Qualifications

• Bachelor's degree with 12 semester or 18 quarter credits in accounting, auditing, or budgeting.
• Four years of relevant professional fiscal experience; master's degree or certain certifications may substitute for experience.

Responsibilities

• Lead time and attendance operations for Western State Hospital.
• Manage payroll cutoff deadlines and staff coverage.
• Process and review 20,000–25,000 time entries per pay period.
• Interpret three collective bargaining agreements affecting time, attendance and pay.
• Review HRMS reports, reconcile discrepancies, and correct errors.
• Follow up on missing entries, approvals, and accrual adjustments.
• Supervise staff and set expectations; address performance concerns.
• Build relationships with hospital leadership and resolve escalated timekeeping issues.
• Audit time and attendance records and prepare management reports.
• Support the transition to a new timekeeping system.

Skills

Payroll management

Timekeeping systems

Staff supervision

Internal controls

Financial analysis

Government accounting

Communication skills

Leave tracker

Education

Bachelor's degree with accounting credits

Tools

HRMS

AFRS

SILAS

Leave Tracker

Job description

When thousands of time entries must be right, good leadership makes the difference.

As a Fiscal Analyst 5 with Department of Social and Health Services (DSHS) Facilities, Technology and Analytics Administration (FTAA), you'll lead time and attendance operations supporting Western State Hospital. Your team will help ensure employees' time, leave, and premium pay are recorded accurately while meeting payroll deadlines. You'll also help shape how the work is divided, managed, and eventually moved to a new timekeeping system.

The challenge is keeping the work moving when the clock is running.

At the end of each pay period, your team has roughly three days to process 20,000-25,000 entries. You'll manage coverage, resolve missing or incorrect entries, review reports, and work with supervisors to meet deadlines. You'll also navigate three collective bargaining agreements, each with rules that affect time, attendance, and pay.

We encourage you to apply if you understand timekeeping and enjoy helping people succeed. You can interpret complex rules, organize work under tight deadlines, and address problems directly. You know how to set expectations, coach staff, and build trust with leaders across an organization.

Your first 90 days are about learning the operation and earning trust. You'll get to know your team, understand the three bargaining agreements, learn the payroll process, and build relationships with hospital leadership. You'll also identify where errors, delays, or coverage gaps need attention.

Within your first year, success means a team that meets payroll deadlines, resolves discrepancies, and is better prepared for the transition to a new timekeeping system.

There's flexibility outside work, too.

This is a hybrid position based in Tacoma, with at least two days each week in the office. The schedule is Monday through Friday, 8 a.m. to 5 p.m. Tacoma offers waterfront parks, Puget Sound recreation, and access to outdoor activities, although traffic and housing costs are worth considering. The work location is expected to move to Western State Hospital when the new facility opens in 2028.

Still reading? Here's what you'll do.

Some of What You'll Do

• Lead time and attendance operations supporting Western State Hospital.
• Manage payroll cutoff deadlines and coordinate staff coverage.
• Oversee the processing and review of approximately 20,000-25,000 time entries each pay period.
• Interpret three collective bargaining agreements, including leave and premium-pay requirements.
• Review timekeeping and HRMS reports, reconcile discrepancies, and correct errors.
• Follow up on missing entries, approvals, and accrual adjustments to prevent incorrect payments.
• Supervise staff, set expectations, address performance concerns, and support development.
• Build relationships with hospital leadership and resolve escalated timekeeping issues.
• Audit time and attendance records and prepare reports for management.
• Improve procedures and support the transition to a new timekeeping system.

Who Should Apply

Required:

• A bachelor's degree, including at least 12 semester or 18 quarter credits in accounting, auditing, or budgeting.
• Four years of relevant professional fiscal experience.

Note: Professional fiscal experience may substitute for the degree, but not the required accounting, auditing, or budgeting credits. A master's degree in a financial field or certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager, or Management Accountant may substitute for professional experience.

Knowledge and Abilities

• Interpret collective bargaining agreements and time and attendance requirements.
• Manage complex payroll deadlines, competing priorities, and staff coverage.
• Supervise, coach, and hold employees accountable for their work.
• Establish clear timekeeping procedures and internal controls.
• Analyze reports, identify discrepancies, and verify financial transactions.
• Understand governmental accounting and personnel management requirements.
• Use or learn systems such as HRMS, AFRS, SILAS, and Leave Tracker.
• Communicate clearly with employees, supervisors, and leadership.

Relationship and Reporting Structure (NEPOTISM) Disclosure: If you are selected for hire, you must disclose whether you have a relative, household member, close friend, or romantic partner within your potential supervisory chain of command. DSHS has a Relationships and the Reporting Structure policy that prohibits nepotism and can be reviewed here. Applicants whose appointment would result in a prohibited reporting relationship are not eligible for appointment to that position.

Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at [phone]. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.

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