DSHS FTAA Fiscal Specialist 1
State of Washington
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Job summary
Washington State Department of Social and Health Services (DSHS) seeks a Fiscal Specialist 1 for the Eastern State Hospital (Medical Lake) on-site office. You will handle time/attendance entry, payroll changes, and leave processing in the HRMS system, ensuring accurate deductions and fund coding.
You will reconcile records, apply union contracts and state rules, and support managers with timekeeping issues. This is a fully on-site role with comprehensive benefits and state employment standards.
Qualifications
- Three years of fiscal record-keeping experience or an equivalent combination of education and experience totaling three or more years.
- Experience with payroll systems and time/attendance data processing.
- Ability to apply bargaining agreements, agency policy and state/federal rules.
Responsibilities
- Enter time and attendance records for hospital staff into the statewide HRMS daily.
- Review, post, and check payroll changes from timesheets, leave requests, and other source documents.
- Calculate part-time hours, leave accruals, holidays, overtime, and leave without pay for each pay period.
- Audit leave balances against payroll totals and ensure accuracy of leave records.
- Reconcile payroll and leave records and correct errors as needed.
- Work with managers to resolve time and attendance issues and apply relevant contracts and rules.
- Answer questions about leave use, balances, and eligibility for different leave programs.
- Enter eligible leave periods for forms such as FMLA, PFML, and Shared Leave.
- Check deductions and verify paychecks are correct.
- Use position coding to ensure funds are correct.
- File and archive payroll records according to retention rules.
- Prepare payroll reports for hospital departments when requested.
Skills
Tools
Job description
DSHS FTAA Fiscal Specialist 1 Accurate pay starts with strong systems and the people who keep them running. Join DSHS's Finance, Technology, and Analytics Administration (FTAA) as a Fiscal Specialist 1 within the Consolidated Business Services (CBS1) office, located at Eastern State Hospital in Medical Lake.
Description DSHS FTAA Fiscal Specialist 1 Accurate pay starts with strong systems and the people who keep them running. Join DSHS's Finance, Technology, and Analytics Administration (FTAA) as a Fiscal Specialist 1 within the Consolidated Business Services (CBS1) office, located at Eastern State Hospital in Medical Lake.
Please note: This position is 100% on-site with no telework options.
- Enter time and attendance records for Eastern State Hospital staff into the statewide Human Resource Management System each day.
- Review, post, and check payroll changes from timesheets, leave requests, and other source documents.
- Calculate part-time hours, leave accruals, part-time holidays, overtime, shift differential, and leave without pay for each twice-monthly pay period.
- Audit leave balances against payroll system totals to make sure leave is recorded correctly.
- Reconcile payroll and leave records for accuracy, and correct errors when needed.
- Work with managers to solve time and attendance issues and apply union contracts, agency policy, and state and federal rules.
- Answer questions from managers, supervisors, and employees about leave use, leave balances, and who qualifies for different leave programs.
- Enter eligible leave periods for programs such as Family Medical Leave Act, Paid Family Medical Leave, and Shared Leave.
- Check deductions and verify that paychecks are correct.
- Use position coding to make sure pay comes from the correct funds.
- File and keep payroll records, and archive records for employees who have left under state retention rules.
- Prepare payroll reports for hospital departments when requested.
Opportunities performed on-site at this work location at least three days a week may be eligible for an additional 5% premium pay in addition to the advertised salary.
We Are Seeking Professionals Who Have
- Three years of fiscal record-keeping experience. OR
- An equivalent combination of education and relevant experience totaling three or more years.
- Payroll accuracy: Review and process time and attendance data with precision to ensure correct pay.
- Policy application: Interpret and apply collective bargaining agreements, agency policy and state and federal rules in daily work.
- Accounting knowledge: Apply basic accounting practices to accurately process and review payroll and fiscal data.
- Analytical thinking: Identify discrepancies, assess information, and make sound decisions to resolve issues.
- Data processing skills: Manage large volumes of payroll and fiscal data with consistency and precision.
- Time management: Prioritize competing tasks and meet strict payroll and reporting deadlines.
- Communication: Clearly explain processes and provide guidance to staff and managers at all levels.
- Technical aptitude: Use systems such as HRMS, Leave Tracker, and Microsoft Office tools to complete work.
- Confidentiality and professionalism: Handle sensitive information appropriately while maintaining reliability and strong attendance.
Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.
Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.
Relationship and Reporting Structure (Nebotism) Disclosure: If you are selected for hire, you must disclose whether you have a relative, household member, close friend, or romantic partner within your potential supervisory chain of command. DSHS has a Relationships and the Reporting Structure policy that prohibits nepotism and can be reviewed here. Applicants whose appointment would result in a prohibited reporting relationship are not eligible for appointment to that position.
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Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year. Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information. Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday. Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave. Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave. Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday. As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.
Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
Washington State supports members of the armed forces with 21 days paid military leave per year.
Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.
Leave Sharing
Parental Leave
Family and Medical Leave Act (FMLA)
Leave Without Pay
More detailed information regarding benefits available can be found on the State HR Website.
Updated 01-07-2026
01
- I have three or more years of work experience in fiscal recordkeeping.
- I have a combination of education and/or relevant experience totaling three or more years.
- None of the above.
- Required Question
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