Payroll & Timekeeping Coordinator

PTS Advance; Tustin (CA); In loco; USD 39.000 - 41.000; Tempo pieno

Descrizione del lavoro

PTS Advance is seeking a detail-oriented Payroll & Timekeeping Coordinator to manage end-to-end timekeeping processes and support multi-system payroll reconciliations. You will investigate discrepancies and reconcile data between platforms to ensure accurate, timely processing for client and contractor accounts.

The role involves monitoring contractor timesheets in Replicon, supporting payroll in ADP Workforce Now, and performing data cleanups with Excel-based reconciliations to maintain 100%

Competenze

• 2+ years in payroll, timekeeping, accounting, or billing.
• Staffing or multi-state experience is a plus.
• Hands-on experience with ADP Workforce Now and Replicon preferred.
• Advanced Excel skills: XLOOKUP, VLOOKUP, PivotTables, SUMIFS/COUNTIFS.

Mansioni

• Monitor, review, and reconcile contractor timesheets in Replicon; apply OT/DT rules and resolve discrepancies.
• Assist with weekly/biweekly payroll in ADP Workforce Now; research and correct variances across regular, OT, and PTO hours pre- and post-payroll.
• Perform data cleanup, audit cross-system reports, and build Excel-based reconciliations for accuracy.
• Investigate discrepancies with internal teams and clients; ensure timely processing for client and contractor accounts.

Conoscenze

Payroll

Timekeeping

Accounting

Billing

Excel

Attention to detail

Analytical skills

Strumenti

ADP Workforce Now

Replicon

PivotTables

Descrizione del lavoro

We are seeking a detail-oriented Payroll & Timekeeping Coordinator to manage end-to-end timekeeping processes and support multi-system payroll reconciliations. In this role, you will investigate discrepancies, reconcile data between platforms, and ensure accurate, timely processing for our client and contractor accounts.

Key Responsibilities

• Timekeeping Management: Monitor, review, and reconcile contractor timesheets in Replicon; apply OT/DT rules and resolve discrepancies with internal teams and clients.
• Payroll Support: Assist with weekly/biweekly payroll in ADP Workforce Now; research and correct variances across regular, OT, and PTO hours pre- and post-payroll.
• Data & Excel Reconciliations: Perform deep-dive data cleanup, audit cross-system reports, and build/maintain Excel-based reconciliations to ensure 100% accuracy.

Qualifications & Skills

• Experience: 2+ years in payroll, timekeeping, accounting, or billing (staffing industry or multi-state experience is a plus).
• Systems: Hands-on experience with ADP Workforce Now and Replicon (or similar platforms) strongly preferred.
• Excel Proficiency: Advanced skill with XLOOKUP/VLOOKUP, PivotTables, conditional formulas (SUMIFS/COUNTIFS), and auditing large datasets.
• Mindset: Strong investigative and analytical skills, high attention to detail, and a flexible, deadline-driven approach.

This position is paying $28-30 per hour and based on skills and experience.