Payroll Technician

Academy School District 20; Colorado Springs (CO); On-site; USD 36,000 - 37,000; Full time

Job summary

Academy District 20 is seeking a payroll support staff member to assist in daily payroll processing and related tasks. The role involves handling inquiries, preparing payroll reports, and maintaining staff deduction records with confidentiality.

Candidate should have a high school diploma, strong numerical skills, and experience with payroll systems like Workday. This is a full-time, on-site position located at the Education and Administration Center in Colorado Springs, with standard school

Qualifications

• High school diploma or equivalent is required.
• Experience with payroll or payroll-related duties is preferred.
• Must maintain confidentiality of information.
• Proficient in basic office software and data entry.
• Strong numerical and organizational skills are essential.

Responsibilities

• Assist in daily payroll processing and related tasks.
• Greet visitors and answer inquiries in person or via phone.
• Prepare payroll reports and support the Payroll Administrator.
• Maintain staff deductions and contributions records.
• Ensure compliance with federal and state regulations.

Skills

Typing 30 wpm

Confidentiality

Bookkeeping

Office procedures

Communication

Interpersonal skills

Mathematical skills

Payroll data entry

Education

High school diploma

Tools

Workday

10-key

Database software

Job description

Location:

EAC (Education and Administration Center)

Recruiting Start Date:

08/03/2026

This posting will be open at least five (5) days after the recruiting start date.

Estimated Start Date:

08/10/2026

Performs technical duties for payroll in support of the Payroll Administrator for the district through Business Services.

The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The district reserves the right to modify or change the duties or the essential functions of this job at any time.

• Reports consistently for work as scheduled

• Performs other duties as assigned

• Attains proficient or higher evaluations on established Performance Standards

• Answers telephone, provides information to callers, takes messages, forwards phone calls as appropriate; greets visitors to building courteously, determines their needs, and provides information or directions

• Assists in the daily activities associated with processing of payroll

• Composes, performs, and types correspondence and reports including updating lists related to department functions

• Ensures compliance with federal and state tax laws, Department of Labor regulations, Board and administrative policies, and PERA regulations

• Implements office procedures to ensure the efficiency of operations

• Maintains current information on staff member deductions and contributions (i.e. salary/benefits)

• Maintains various databases, reports, and office filing system

• Monitors the internal extra pay system, making necessary updates and changes as applicable

• Pays and maintains accurate accounts payable entries for payroll

• Performs a variety of duties using various types of office equipment

• Prepares and processes reports which require research, computation, and compilation

• Prepares reports as required, including payroll reports, state and federal reports, staff absence reports, staff insurance forms, etc.

• Processes and calculates payroll for terminations and new hires

• Provides Workday support to the payroll office

• Researches, compiles, and dispenses information to citizens, businesses, and other district agencies regarding district transactions

• Sorts a variety of documents, to include sensitive and confidential information

• Supports school and department staff through training and customer-service and oriented assistance

• Verifies calculations of guest staff pay receipts and delivers monthly payroll by payroll cutoff date

• Verifies employment involving payroll information

Knowledge, Skills, and Abilities:

• Ability to compile and type statistical reports

• Ability to establish and maintain effective working relationships with supervisors, coworkers, and the general public

• Ability to establish and maintain records systems

• Ability to maintain accurate filing system and related files

• Ability to maintain confidentiality

• Ability to perform routine bookkeeping and clerical accounting

• Ability to plan, coordinate and research a variety of problem-solving and fact-finding study projects

• Ability to prepare and present written and oral reports

• Ability to type a minimum of 30 words per minute

• Ability to use a 10-key

• Ability to use database software

• Considerable knowledge of basic office methods and procedures, to include appropriate telephone etiquette, spelling, punctuation, and grammar

• Considerable knowledge of laws, rules, regulations and procedures related to district operations and departmental functions

• Strong mathematical skills

Work Environment: The work environment characteristics described here are representative of those a staff member typically encounters while performing the essential functions of this job. They are included for informational purposes and are not all-inclusive.

• The noise level in the work environment may alternate among quiet, moderate, and loud.

• The incumbent is frequently required to interact in person and through communication methods with the students, public, and/or other staff.

• The incumbent is required to work scheduled school/work hours and/or days.

• The incumbent may be required to work extended school/work hours and/or days as directed.

• Work is generally performed within a standard office environment.

Physical Demands: The following are some of the physical demands commonly associated with this position. They are included for informational purposes and are not all-inclusive. All physical demands, if listed, are considered essential functions

• Sits, stands, walks, stoops, kneels, and crouches/squats while performing duties

• Has oral and auditory capacity enabling interaction interpersonally and/or through communication devices

• Uses eyes, hands, and finger coordination enabling the use of equipment and writing utensils

• Typical demands require staff to lift and carry up to 20 pounds, and may be higher for some assignments depending on position and student need; climb stairs, ladders, and/or stools; reach, hold, grasp and turn objects; use fingers to operate computer keyboards; feel the shape, size and temperature of objects

Cognitive Functions: The following are some of the cognitive functions commonly associated with this position. They are included for informational purposes and are not all-inclusive. The staff member may be required to analyze, communicate, compare, compile, compute, coordinate, copy, evaluate, instruct, negotiate, synthesize, reason, and use interpersonal skills.

Required Qualifications:

High school graduate -high school diploma or equivalent

Preferred Qualifications:

Compensation Range:

$26.16-27.47

Scheduled Weekly Hours:

40

Hours per Day:

8.0 hour(s) per day

Number of Days per Year:

260 Days M-F

Benefits Eligibility:

Full-time - Regular

For more information on our benefits, please visit Employee Benefits | Academy District 20 (asd20.org).

FLSA Status:

United States of America (Non-Exempt)

Hiring Manager Email:

[e-mail]