Payroll Tax Specialist — Hybrid/Remote Options

PayFWDs; Louisville (KY); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health, dental & vision insurance

Life & disability insurance

401(k) with company match

Paid time off

Hybrid/work-from-home

Bonus opportunities

Job summary

PayFWDs seeks a detail-oriented Tax Analyst to join our Tax Services team. You will handle payroll tax deposits, filings, reconciliations, and compliance across federal, state, and local jurisdictions.

You’ll research tax discrepancies, monitor regulatory changes, and collaborate with clients and internal teams to ensure timely tax obligations. The role requires 2+ years of payroll tax experience and familiarity with tax software.

Qualifications

• 2+ years of payroll tax, payroll processing, accounting, or related experience preferred.
• Experience with federal, state, and local payroll tax filings, payments, and agency requirements preferred.
• Experience with payroll tax software, payroll/HRIS platforms, or similar cloud-based applications preferred.
• CPP, FPC, or other payroll-related certification is a plus.
• Knowledge of federal and state employment tax regulations; multi-state and local payroll tax experience is highly valued.

Responsibilities

• Perform daily payroll tax functions, including balancing tax liabilities, processing payments, and supporting return preparation and filing.
• Complete quarterly and annual federal, state, and local tax filings, payments, W-2 processing, and SSA filings.
• Reconcile payroll tax liabilities, deposits, returns, and payroll system data to identify and resolve discrepancies.
• Research and resolve federal, state, and local tax notices in a timely manner to minimize penalties, interest, and client impact.
• Prepare amended payroll tax returns and Forms W-2c as needed.
• Maintain accurate client tax information, including account numbers, filing frequencies, unemployment rates, deposit schedules, payment methods, and jurisdiction-specific requirements.
• Monitor outstanding client tax registrations and obtain necessary account numbers, rates, filing frequencies, and agency information.

Skills

Detail-oriented

Analytical skills

Tax research

Time management

Communication

Cross-team collaboration

Microsoft Office

Education

CPP / FPC certification

Tools

Payroll Tax Software

HRIS platforms

Tax compliance software

Job description

PayFWDs seeks a detail-oriented Tax Analyst to join our Tax Services team. You will handle payroll tax deposits, filings, reconciliations, and compliance across federal, state, and local jurisdictions.

You’ll research tax discrepancies, monitor regulatory changes, and collaborate with clients and internal teams to ensure timely tax obligations. The role requires 2+ years of payroll tax experience and familiarity with tax software.