Payroll Supervisor

St. Cloud School District 742; Saint Cloud (MN); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Flexible Spending Accounts

Job summary

St. Cloud School District 742 seeks a Payroll Supervisor to lead district payroll processing and ensure compliance with applicable laws. Under the Controller, you will supervise payroll staff, coordinate with HR, and manage year-end and tax reporting.

The role emphasizes accuracy, timely processing, and a strong control environment. The position offers substantial responsibilities, a comprehensive benefits package, and a competitive salary range reflecting 5+ years of payroll experience in

Qualifications

• Associate's degree in business, accounting, finance, or related field required or experience may substitute
• Minimum of five years of experience in payroll administration
• Thorough knowledge of applicable federal, state, and local laws and regulations governing payroll procedures
• Proficiency in Microsoft Excel and Word

Responsibilities

• Supervise and coordinate all aspects of the payroll process ensuring compliance with state and federal laws, district collective bargaining agreements, policies, and regulations
• Work closely with human resources to ensure employee information is correctly set up in the payroll system
• Creates, balances, and uploads biweekly and annual retirement reports for TRA and PERA
• Completes year-end payroll reporting functions including W2 statements ensuring accuracy and accountability
• Prepares and files quarterly state and federal payroll tax returns
• Resolves questions and concerns on payroll related matters from employees and outside agencies
• Calculates retro payments after contract settlements and coordinates with benefits staff for deductions

Skills

Microsoft Excel

Microsoft Word

Payroll knowledge

Education

Associate's degree in business, accounting, finance, or related field

Bachelor's degree in accounting, finance, or related field

Tools

Skyward

Job description

POSITION

Payroll Supervisor

TYPE OF POSITION

Non-Represented Exempt 12 Month, Full time
Hours may vary based on program needs

REPORTS TO

Controller

SUPERVISION

Payroll Staff

SALARY

$80,000-$110,000/year

QUALIFICATIONS

Required

• Associate's degree in business, accounting, finance, or related field (experience may be substituted for education)


• Minimum of five years of experience in payroll administration


• Thorough knowledge of applicable federal, state, and local laws and regulations governing payroll procedures, methods, and practices


• Proficiency in Microsoft Excel and Word

Preferred

• Skyward software experience


• Previous school district experience


• Previous supervisory experience


• Bachelor's degree in accounting, finance, or related field

POSITION SUMMARY

Under the direction of the Controller, the Payroll Supervisor is responsible for ensuring accurate and timely processing of payroll for all district employees and ensuring compliance with applicable laws and regulations.

ESSENTIAL DUTIES

• Supervise and coordinate all aspects of the payroll process ensuring compliance with state and federal laws, district collective bargaining agreements, policies, and regulations


• Work closely with the human resources department to ensure all employee information has been set up in the payroll system correctly


• Creates, balances, and uploads biweekly and annual retirement reports for TRA and PERA


• Completes year-end payroll reporting functions including W2 statements ensuring accuracy and accountability


• Prepares and files quarterly state and federal payroll tax returns


• Resolves questions and concerns on payroll related matters from employees and outside agencies


• Works collaboratively with human resources department staff to calculate payroll changes related to lane changes, leaves of absences, workers compensation claims, or other similar payroll changes


• Responsible for implementing payroll related IRS regulations and changes


• Ensures compliance with child support agencies, Internal Revenue Services, and courts regarding payroll wage assignments and levies


• Monitors schedules, and prepares withholding requirements for wage garnishments, attachments, and levies


• Calculates retro payments to employees after contract settlements are complete


• Works closely with the benefits staff to maintain appropriate records and ensure benefit deductions accurate


• Recommends contract language changes that directly impact payroll procedures and methods


• Recommends and implements improvements and enhancements to payroll systems and processes


• Coordinates with other stakeholders to ensure all human resource functions from hiring, retirement, resignations, lane changes and leaves flow in a timely manner to the payroll department for processing


• Maintains the confidentiality of privileged information and complies with all requirements of the Minnesota Government Data Practices Act


• Organizes and manages a functional filing system that ensures the safe retention and efficient retrieval of office records in accordance with established state and federal laws


• Other duties as assigned

PHYSICAL FACTORS

• Frequent: walking, standing, sitting, hearing, talking, and seeing

BENEFITS

We offer a comprehensive benefits package for employees working a minimum of 30 hours per week*. This includes health, dental, and vision insurance, Flexible Spending Accounts for medical and dependent care, as well as life insurance, accidental death and dismemberment (AD&D) coverage, and long-term disability insurance. (*Temporary, seasonal, and substitute positions not eligible.)

All Employees of Saint Cloud School District 742 are responsible to support District goals, to work collaboratively and respectfully with diverse populations of staff, students and parents and to model and promote a welcoming working and learning environment. Employees are expected to support and adapt to change and to demonstrate commitment to continuous performance improvement. Employees are responsible to establish and maintain effective communication with students, teachers, support staff, colleagues and parents, respect confidential matters, encourage a safe and secure environment throughout the District, and to be dependable and accountable in the performance of their work. It is the prerogative of the District to assign staff so as to best meet the needs of the District.

St. Cloud School District 742 prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. The notice of nondiscrimination is located at St. Cloud School District 742 Title IX Information.

For inquiries, please contact [e-mail]