Employee Data Coordinator

Independent School District 15; St. Francis (MN); On-site; USD 53,000 - 58,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

FSA Account

Long Term Disability

Life Insurance

PERA Pension

Employee Assistance Program

403(b) / Roth IRA

Floating Holidays

Sick Leave

Vacation Pay

Longevity Pay

Severance Package

Job summary

Independent School District 15 seeks an Employee Data Coordinator to maintain and update employee information in the HRIS, reflecting contract changes for payroll. You will also compile state and federal reports (STAR, CRDC, EEOC) and assist with workers' compensation policies, plus manage leave records and liaise with insurance providers.

Under the supervision of the HR Manager, you will support administrators on HRIS needs, data analysis requirements, and licensure applications for teaching

Qualifications

• High school diploma plus 1-2 year college degree or equivalent.
• Knowledge of HR, payroll reporting, and employee data management.
• Experience with HRIS systems and maintaining confidential records.

Responsibilities

• Maintain and update employee information in the HRIS and reflect contract changes for payroll.
• Prepare required state and federal reports (STAR, CRDC, EEOC) and assist with workers' compensation policies.
• Manage leave applications and records; support insurance and benefits administration.
• Collaborate with administrators to identify HRIS needs and data analysis requirements.
• Assist in Licensure Applications for Teaching Staff.

Skills

HRIS proficiency

Data entry

Attention to detail

Payroll knowledge

Privacy compliance

Office software

Customer service

Education

High school diploma

Associate degree

Tools

HRIS system

Word processing

Spreadsheets

Database software

Job description

• Position Type: Human Resources/ Employee Data Coordinator

• Date Posted: 9/3/2026

• Location: District Office

• Date Available: ASAP Upon Hire

Duty Days Per Year

260(prorated from start date)

Hours Per Day

8

Salary

$53,000 - $58,000,Depending on Qualifications(See Unaffiliated Work Agreement )

Supervisor of Position

Janet Anderson, Human Resources Manager

Required Qualifications

High school diploma plus 1-2 yearcollege degree or equivalent.

Job Summary

Under the direction of theHuman Resources Manager, the Employee Data Coordinator is responsible for maintaining and updating employee information and employment changes in the HRIS database to reflect contract changes for payroll; compiling and preparing required state and federalreports (STAR,CRDC, & EEOC) outlining staff information and assisting managers and employees with worker compensation policies, procedures, and related reports and providing information to insurance providers; and for maintaining leave applications and records. (See job description )

Essential Knowledge Required

• Basic understanding of human resources functions, programs and activities.
• Knowledge of collective bargaining agreement terms and conditions pertaining to provisions related to job assignments.
• General office and general administrative procedures and operational requirements.
• Computer operations, equipment and typical productivity software, spreadsheets, databases or applications used within the district and human resources.
• Knowledge of basic record retention, record/file/database maintenance requirements and operations in the posting and maintenance of employment, employee, census, and/or other records/data.
• Knowledge of rules, regulations and reporting requirements pertaining to workers' compensation.
• Basic understanding of data privacy requirements, laws and rules as it pertains to job assignments.

Skilled In

• Customer service, communication and human relation skills in assisting, dealing with informational requests, questions or concerns of staff, managers or public concerning HR, personnel data, leave information, workers' compensation or other employee management data.
• Applying and following human resource and recording keeping operations and procedures in the maintenance of personnel records and data.
• Applying and appropriately interpreting and explaining various district policies, procedures, data privacy, contract terms or conditions to district staff, managers, and the public and in accordance with the responsibilities and authority assigned to the work.
• Basic math skills needed to add, subtract, multiple and divide units of measure using whole numbers, fractions and/or decimals. Ability to calculate ratios, percentages, percentiles, averages or other descriptive statistics.
• Using and operating computers and applying office productivity software such as word processing, spreadsheet, database or customized software utilized by the department.
• Administrative and support skills in updating and maintaining personnel data, files and records.
• Applying and following applicable labor agreement provisions and relevant laws and/or regulations pertaining to job responsibilities.
• Performing work assignments requiring attention to detail, precision and accuracy.
• Performing assigned functions with minimal direction in accordance with established management, departmental operations, and work methods and procedures.

Summary of Duties

• Processes, enters and maintains employee information and employment changes related to staff management.
• Processes worker compensation policies, procedures and reporting and recordkeeping.
• Processes Unemployment and MN Paid Leave paperwork inquiries through the state website.
• Collaborates and works with administrators to identify future Human Resources Information System (HRIS) needs, additional data requirements, and analysis requirements pertaining to the management of HRIS system, database and managerial needs.
• Processes leave applications; posts leave requests and maintain leave files for TRA and PERA reporting. Assists employees and employee groups regarding leave policies and procedures.
• Assists in Licensure Applications for Teaching Staff
• Performs other duties of a comparable level or type, as required.

Positions 1,020 hours or more per year are benefit eligible

Benefits offered for this position include

• Medical Insurance with district contribution for Single coverage or Family coverage
• Dental Insurance with district contribution for Single coverage, Employee +1 coverage, or Family coverage
• FSA Account- Flexible Spending Account
• Long Term Disability Income Insurance
• Life Insurance paid for by the district
• PERA (Pension Plan): 6.5% employee contribution and 7.5% district contribution
• Employee Assistance Program
• Retirement Plan 403(b) or Roth IRA
• Floating Holidays
• Sick Leave includes ESST
• Vacation Pay
• Longevity Pay
• Retirement/Severance Package with Medical & Dental benefits offerings

The policy of the schooldistrict is to provide equal employment opportunity for all applicants and employees.The school district does not unlawfully discriminate on the basis of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation, including gender identity or expression, age, family care leave status, or veteran status. The school district also makes reasonable accommodations for disabled employees.