Payroll/Staffing Coordinator

stjosephsyonkersjobs; City of Yonkers (NY); On-site; USD 45,000 - 52,000; Full time

Job summary

St. Joseph Yonkers is seeking a Staffing and Payroll Administrator to manage monthly inpatient schedules and payroll for bi-weekly cycles. You will collaborate with Nursing leadership to coordinate time off and ensure accurate staffing, while maintaining precise personnel records and reports.

The role requires hospital experience, strong computer skills, and the ability to handle stressful environments with professionalism.

Qualifications

• High School diploma or equivalent required.
• Minimum two years hospital or medical experience.
• Strong computer, database, and spreadsheet skills.
• Ability to provide secretarial services in a stressful environment.

Responsibilities

• Coordinate monthly inpatient staffing schedules with Nursing leadership.
• Manage payroll using ADP and coordinate bi-weekly duties.
• Prepare agency bills and maintain payroll records.
• Maintain filing systems and reports for payroll and scheduling.
• Resolve interpersonal conflicts and assist callers courteously.

Skills

Oral communication

Written communication

Secretarial skills

Education

High School Diploma or Equivalent

Tools

Database software

Spreadsheet software

Job description

Job Summary:

Completes all monthly schedules for the five inpatient units, maintains personnel time and attendance records and submits payroll on a bi-weekly basis. In collaboration with the nursing director, will coordinate all time off for inpatient staff.

STAFFING

• Collaborates with Nurse Managers, Administrative Coordinators and Administrative Director of Nursing to complete monthly schedule according to established guidelines.
• Works with nursing leadership team to replace staff call- ins.
• Schedules per diem staff.
• Oversees day to day staffing operations.
• Maintains a database of all employees in department
• Coordinates bi-weekly staffing of nursing employees and outside agencies.

PAYROLL

• Uses ADP with benefit time, education days, LOA, new hires, terminations and transfers in preparation for planning schedule posting.
• Fills vacant shifts based on inpatient staffing guidelines with Extra Shift Availability Book in preparation for final schedule.
• Based on planning, input scheduling information into ADP.
• Update and reset ADP system in preparation for printing Final Schedules, Clips & individual staff period attendance reports.
• Maintains payroll time logs on designated per diem staff.
• Coordinates vacation requests for all inpatient staff.
• Collaborates with finance to ensure adequate payroll records.
• Approve and signoff payroll at the end of each pay cycle.
• Coordinates bi-weekly payroll duties.

GENERAL RESPONSIBILITIES

• Coordinates and submits agency bills.
• Maintains precise reports on personnel to ensure accuracy of payroll and scheduling.
• Runs reports at the request of the nursing administration.
• Mechanisms in both routine and emergency situations.
• Demonstrates ability to identify and resolve interpersonal or professional conflicts when dealing with member of the organization.
• Answers the telephone in a courteous manner, offering assistance to caller.
• Performs general office duties.
• Maintains a filing system that not only offers quick file retrieval but is also accessible to other members of the administrative staff when necessary.
• Demonstrates knowledge of word processing.
• Maintains productive relationship with members of the administrative staff as well as nursing personnel.

REQUIREMENTS:

• High School Diploma or Equivalent
• Two year's hospital or medical experience
• Excellent computer skills
• Experience with computer database and spreadsheet programs
• Excellent oral and written communication skills
• Capable of providing secretarial services in a stressful environment

Salary:
$45,000-$52,000