Payroll/Staffing Coordinator

stvincentsjobs; City of Yonkers (NY); On-site; USD 45,000 - 52,000; Full time

Job summary

St. Vincent's Hospital in Yonkers is seeking a Staffing and Payroll Coordinator to manage monthly inpatient schedules and payroll processing. You will collaborate with nursing leadership to coordinate time off and ensure accurate staffing data.

Responsibilities include maintaining staffing records, scheduling per diem and agency staff, and coordinating bi-weekly payroll using ADP. The role requires strong computer skills and excellent communication in a busy hospital environment.

Qualifications

• Job requires coordination of payroll and staffing for inpatient units.
• Experience with hospital payroll processes and scheduling is preferred.
• Strong communication and computer skills are essential.

Responsibilities

• Completes monthly schedules for five inpatient units and submits payroll bi-weekly.
• Maintains personnel time and attendance records and coordinates time off with nursing leadership.
• Collaborates with Nurse Managers and Administrative staff to replace call-ins and schedule per diem staff.
• Uses ADP for payroll processing and maintains payroll time logs for per diem staff.
• Maintains filing systems and generates reports for payroll and scheduling accuracy.

Skills

Payroll coordination

Administrative support

Microsoft Office

Education

High School Diploma or Equivalent

Tools

ADP

Excel

Word processing

Job description

Job Summary:

Completes all monthly schedules for the five inpatient units, maintains personnel time and attendance records and submits payroll on a bi-weekly basis. In collaboration with the nursing director, will coordinate all time off for inpatient staff.

STAFFING

• Collaborates with Nurse Managers, Administrative Coordinators and Administrative Director of Nursing to complete monthly schedule according to established guidelines.
• Works with nursing leadership team to replace staff call- ins.
• Schedules per diem staff.
• Oversees day to day staffing operations.
• Maintains a database of all employees in department
• Coordinates bi-weekly staffing of nursing employees and outside agencies.

PAYROLL

• Uses ADP with benefit time, education days, LOA, new hires, terminations and transfers in preparation for planning schedule posting.
• Fills vacant shifts based on inpatient staffing guidelines with Extra Shift Availability Book in preparation for final schedule.
• Based on planning, input scheduling information into ADP.
• Update and reset ADP system in preparation for printing Final Schedules, Clips & individual staff period attendance reports.
• Maintains payroll time logs on designated per diem staff.
• Coordinates vacation requests for all inpatient staff.
• Collaborates with finance to ensure adequate payroll records.
• Approve and signoff payroll at the end of each pay cycle.
• Coordinates bi-weekly payroll duties.

GENERAL RESPONSIBILITIES

• Coordinates and submits agency bills.
• Maintains precise reports on personnel to ensure accuracy of payroll and scheduling.
• Runs reports at the request of the nursing administration.
• Mechanisms in both routine and emergency situations.
• Demonstrates ability to identify and resolve interpersonal or professional conflicts when dealing with member of the organization.
• Answers the telephone in a courteous manner, offering assistance to caller.
• Performs general office duties.
• Maintains a filing system that not only offers quick file retrieval but is also accessible to other members of the administrative staff when necessary.
• Demonstrates knowledge of word processing.
• Maintains productive relationship with members of the administrative staff as well as nursing personnel.

REQUIREMENTS:

• High School Diploma or Equivalent
• Two year's hospital or medical experience
• Excellent computer skills
• Experience with computer database and spreadsheet programs
• Excellent oral and written communication skills
• Capable of providing secretarial services in a stressful environment

Salary:
$45,000-$52,000