Payroll Specialist

Default Brand; City of Rochester (NY); On-site; USD 36,000 - 41,000; Full time

Job summary

Jewish Home in Rochester, NY is seeking a Payroll Specialist to process weekly payroll, verify timecards, and ensure accurate fund transfers. This role supports year-end tasks, responds to payroll inquiries, and maintains confidentiality across benefits and deductions.

Prior healthcare/non-profit aging services experience is a plus. The position requires an associate degree and at least 3 years in payroll, with strong computer skills and Kronos knowledge.

Qualifications

• Minimum three (3) years related work experience including experience with Payroll systems.
• Strong technical and computer skills with a working knowledge of payroll processing.
• Experience in healthcare or non‑profit aging services desired.

Responsibilities

• Process weekly payroll for all pay groups.
• Prepare information for electronic transfer of payroll funds.
• Generate manual pay checks to correct payroll errors.
• Coordinate payroll changes for the next week’s payroll.
• Maintain vacation and PTO accruals and audit as necessary.
• Complete wage assignments and garnishments and verifications.
• Create reports from payroll and timekeeping systems.
• Audit payroll to identify changes and discrepancies and report to Director.
• Coordinate year-end payroll tasks and calendar.
• Maintain a step-by-step procedure manual for payroll/timekeeping.
• Assist Directors with payroll problems and punch detail reviews.
• Initiate termination in system and complete steps on checklist.
• Respond to unemployment claims in the system.
• Knowledge of employee benefits, banking, payroll deductions and queries.
• Create system service requests and support learning for new users.
• Provide customer service for human resources and payroll.

Skills

Payroll systems

Attention to detail

Data entry

Education

Associate degree in HR, Accounting, Finance

Tools

UKG Kronos

Job description

Pay Range: $26.00-$30.00 Hourly (pay will vary depending upon relevant experience for the position)
Full-Time 40 hours Monday-Friday 7:00am-3:30pm- This is not a remote position

GENERAL SCOPE:

The Payroll Specialist has primary responsibility to accurately process employee pay weekly by reviewing and verifying employee timecards and hours worked. The Payroll Specialist will assist with data entry, coordinate and complete manual payroll and maintenance corrections, reset and monitor time clocks, and generate reports both ad hoc and as requested. This position coordinates year-end payroll tasks and provides employees support by responding to payroll inquiries, resolving paycheck discrepancies, verifying employment and income, and responding to garnishment judgements. Additional responsibilities include conducting and completing the termination process in the system of record and submitting responses to unemployment claims.

EDUCATION / QUALIFICATION:

Associate degree in Human Resources, Accounting, Finance or in a related field of study or the equivalent of three (3) years of related experience required. Bachelor’s degree preferred.

ESSENTIAL FUNCTIONS:

• Process weekly payroll for all pay groups.
• Prepares information for electronic transfer of payroll funds for Finance Department.
• Generate manual pay checks to correct payroll errors regarding miscalculated hours, incorrect overtime, etc.
• Coordinate and verify all payroll changes for the next week’s payroll are completed by reviewing the weekly change report.
• Maintain vacation, and paid time off (PTO) accruals, and audit as necessary.
• Complete all aspects of Wage Assignments and Garnishments and Verifications.
• Create reports from payroll and timekeeping systems as requested by supervisors or other departments.
• Audit payroll regularly to identify changes and or discrepancies and provide outcomes to Director.
• Coordinate year end payroll tasks including establishing the next year payroll calendar and completing the year end checklist for required activities in the system of record.
• Maintain a step‑step procedure manual for payroll and timekeeping system for back up personnel in the event of absence.
• Assist Directors/Supervisors with payroll problems and solutions by reviewing punch detail reports for missed punches, and overtime hours.
• Initiate the termination process in the system and complete all steps on the termination process checklist.
• Respond to unemployment claims in the vendor-provided system.
• Knowledge of all employee benefits (i.e., health, life insurance, dental), banking and credit union, payroll deductions, and general employee queries into similar areas.
• Create service requests for the system of record as necessary.
• Support learning for new users to payroll and timekeeping systems.
• Provide customer service for human resources and payroll.
• All other job duties as assigned.

EXPERIENCE:

Minimum three (3) years related work experience including experience with Payroll systems. Must have strong technical and computer skills with a working knowledge of payroll processing and a general knowledge of all other human resources functional areas. Strong organizational skills that include time management, ability to prioritize and manage deadlines, and always maintain confidentiality and discretion. Experience in UKG (Kronos), the system of record, a plus. Must have competencies of drive for results with attention to detail while being accurate and able to maintain confidentiality. Must have good communication, interpersonal skills and can work independently on multiple tasks. Experience working in healthcare or non‑profit aging services desired.

This description is not meant to be an all-inclusive list of duties and responsibilities but constitutes a general definition of position scope.

Jewish Home is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis [“protected class”] including, but not limited to: veteran status, uniform service member status, race, color, religion, sex, sexual identity, gender identity or expression, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.