Payroll Specialist – PEO (Multi-State)

OneDigital Health and Benefits; Reno (NV); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off

Learning and development programs

Job summary

OneDigital Health and Benefits in Reno, NV is seeking a Payroll Specialist to manage payroll processing for multiple PEO clients. The role demands accuracy, regulatory compliance, and the ability to coordinate with clients and internal teams.

The ideal candidate brings 5+ years of multi-state payroll experience, proficiency with major payroll systems, and strong Excel skills. A high school diploma is required; degrees in accounting/finance and payroll certifications are a plus.

Qualifications

• Minimum of 5+ years of experience processing multi-state payroll, preferably within a PEO or high-volume environment.
• Strong understanding of federal, state, and local payroll tax laws and regulations.
• Proficiency with payroll software systems (e.g., ADP Workforce Now, Paychex, UKG, or other similar systems).
• Excellent data entry skills with a high degree of accuracy and attention to detail.
• Strong analytical and problem-solving abilities.
• Exceptional communication and interpersonal skills, with the ability to interact professionally with clients and colleagues.
• Ability to work independently and manage multiple priorities and deadlines effectively.
• Proficiency in Microsoft Excel (e.g., VLOOKUP, pivot tables).
• High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) certification a plus.

Responsibilities

• Process multi-state, bi-weekly, semi-monthly, and monthly payrolls for a diverse client base, ensuring accuracy and compliance with federal, state, and local regulations.
• Review and verify all payroll data, including hours worked, new hires, terminations, rate changes, deductions, and other payroll-related information.
• Calculate and process statutory and voluntary deductions, including taxes, benefits, garnishments, and 401(k) contributions.
• Reconcile payroll data and resolve any discrepancies or issues promptly.
• Communicate effectively with PEO clients and their employees to address payroll inquiries and provide accurate information.
• Assist with year-end payroll processing, including W-2 preparation and distribution.
• Maintain accurate and organized payroll records and documentation.
• Stay up-to-date on changes in payroll laws and regulations to ensure compliance.
• Collaborate with internal teams (HR, Benefits, IT) to ensure seamless payroll operations.
• Generate various payroll reports as needed for clients and internal analysis.
• Participate in special projects and initiatives as assigned.

Skills

Multi-state payroll processing

Attention to detail

Analytical skills

Communication with clients

Independent work

Excel proficiency

Education

High school diploma or equivalent

Associate's or Bachelor's degree in Accounting or Finance

Tools

ADP Workforce Now

Paychex

UKG

Excel

Job description

OneDigital Health and Benefits in Reno, NV is seeking a Payroll Specialist to manage payroll processing for multiple PEO clients. The role demands accuracy, regulatory compliance, and the ability to coordinate with clients and internal teams.

The ideal candidate brings 5+ years of multi-state payroll experience, proficiency with major payroll systems, and strong Excel skills. A high school diploma is required; degrees in accounting/finance and payroll certifications are a plus.