Payroll Specialist Pensions and Benefits

Medivet Group Limited; United States; Remote; USD 75,000 - 95,000; Full time

Job summary

Medivet Group Limited is seeking a Pensions and Benefits Payroll Specialist to accurately administer employee pension schemes and payroll-related benefits across our multi-site organization. You will act as the subject matter expert for pensions and salary sacrifice arrangements, collaborating with Payroll, People and Finance teams as well as external providers.

You will drive improvements in processes, maintain compliance with pension legislation, and ensure an excellent employee experience

Qualifications

• Significant experience in pensions, benefits and payroll administration.
• Strong knowledge of workplace pension schemes and auto-enrolment legislation.
• Experience administering employee benefit programmes including salary sacrifice.

Responsibilities

• Manage pensions: auto-enrolment, assessments, postponements, re-enrolment and contributions.
• Prepare, validate and reconcile pension contributions and benefits deductions for payroll.
• Administer a range of benefits including private medical insurance, life assurance, health cash plans and salary sacrifice schemes.

Skills

Pensions expertise

Payroll administration

Benefits administration

Auto-enrolment knowledge

Query resolution

Tools

Payroll software

Job description

The Pensions and Benefits Payroll Specialist is responsible for the accurate administration of employee pension schemes and benefits within payroll,
This is a great opportunity for someone who enjoys combining specialist technical knowledge with problem-solving and delivering an excellent employee experience.

You’ll be our subject matter expert for pensions; salary sacrifice arrangements and payroll-related benefits. Working closely with colleagues across Payroll, People and Finance, as well as external pension and benefit providers, you’ll have the opportunity to make a real difference to how we deliver and continually improve our pensions and benefits services across Medivet.

What You’ll Be Doing

• Managing pensions: Overseeing workplace pension administration, including auto-enrolment, employee assessments, postponements, re-enrolment and pension contributions.
• Ensuring accuracy: Preparing, validating and reconciling pension contributions and benefits deductions, ensuring accurate payroll processing and timely submissions to providers.
• Supporting employee benefits: Administering a range of benefits, including private medical insurance, life assurance, health cash plans, salary sacrifice arrangements, Cycle to Work and other voluntary benefits.
• Providing expert guidance: Acting as a key point of contact for payroll-related pension and benefits queries, helping colleagues understand their arrangements and resolving complex issues.
• Maintaining compliance: Ensuring pensions and benefits administration meets legislative and regulatory requirements, including The Pensions Regulator guidance, HMRC requirements, auto-enrolment legislation and GDPR.
• Supporting reporting and governance: Managing benefits reconciliations, supporting annual P11D and P11D(b) reporting, maintaining accurate records and contributing to internal and external audits.
• Building strong relationships: Working collaboratively with colleagues across Payroll, People and Finance, alongside pension providers and third-party benefit suppliers, to ensure an effective and joined-up service.
• Driving improvements: Identifying opportunities to simplify processes, strengthen controls and improve the overall colleague experience.

What you’ll bring:

• Significant experience in pensions, benefits and payroll administration, ideally within a complex or multi-site organisation.
• Strong knowledge of workplace pension schemes and auto-enrolment legislation, including enrolment, re-enrolment and compliance requirements.
• Experience administering employee benefit programmes, including salary sacrifice arrangements and payroll deductions.
• Confidence managing pension contribution reconciliations, investigating discrepancies and ensuring accurate submissions to pension providers.
• Experience working with payroll, HR and pension administration systems.
• A good understanding of relevant HMRC requirements, statutory obligations and pensions governance.
• Excellent attention to detail, with the ability to manage sensitive and confidential employee information accurately.
• Strong communication and problem-solving skills, with the ability to explain complex pension and benefit matters clearly.
• The ability to build effective relationships with colleagues, external providers and stakeholders.
• A proactive and organised approach, with the ability to manage multiple priorities and meet deadlines.

Why Join Medivet?

At Medivet, we’re passionate about creating an environment where our people can thrive and make a meaningful contribution.

Joining our team means becoming part of a collaborative business where your specialist knowledge and ideas are valued. You’ll have the opportunity to work with colleagues across different functions, contribute to meaningful improvements and play an important role in ensuring our people receive accurate, reliable and supportive pensions and benefits services.

If you’re passionate about getting the details right, improving processes and making a positive difference to the employee experience, we’d love to hear from you.