Payroll Specialist Pensions and Benefits

Medivet; United States; Remote; USD 55,000 - 90,000; Full time

Job summary

Medivet is seeking a Pensions and Benefits Payroll Specialist to accurately administer employee pension schemes and benefits within payroll. This role blends specialist technical knowledge with problem-solving to deliver an excellent employee experience.

You’ll be our subject matter expert for pensions, salary sacrifice arrangements and payroll-related benefits, collaborating with Payroll, People and Finance and external providers to continually improve services across Medivet.

Qualifications

• Significant experience in pensions, benefits and payroll administration.
• Solid knowledge of workplace pensions and auto-enrolment legislation.
• Experience administering employee benefits and salary sacrifice arrangements.
• Ability to reconcile pension contributions and payroll deductions accurately.
• Familiarity with payroll, HR and pension systems.

Responsibilities

• Managing pensions: oversee workplace pension administration, auto-enrolment, assessments, postponements, re-enrolment and contributions.
• Ensure accuracy: prepare, validate and reconcile pension contributions and benefits deductions.
• Support employee benefits: administer private medical insurance, life assurance, health cash plans, salary sacrifice, Cycle to Work and other benefits.
• Provide expert guidance: be the go-to contact for pension and benefits queries and resolve complex issues.
• Maintain compliance: meet regulatory requirements including The Pensions Regulator, HMRC, auto-enrolment and GDPR.
• Support reporting and governance: manage reconciliations, assist with P11D and audits.
• Build relationships: collaborate across Payroll, People, Finance and with external providers.
• Drive improvements: simplify processes, strengthen controls, enhance colleague experience.

Skills

Pensions expertise

Payroll administration

Auto-enrolment knowledge

Regulatory compliance

Data privacy

Tools

Payroll systems

Job description

The Pensions and Benefits Payroll Specialist is responsible for the accurate administration of employee pension schemes and benefits within payroll,

This is a great opportunity for someone who enjoys combining specialist technical knowledge with problem-solving and delivering an excellent employee experience.

You'll be our subject matter expert for pensions; salary sacrifice arrangements and payroll-related benefits. Working closely with colleagues across Payroll, People and Finance, as well as external pension and benefit providers, you'll have the opportunity to make a real difference to how we deliver and continually improve our pensions and benefits services across Medivet.

What You'll Be Doing

• Managing pensions: Overseeing workplace pension administration, including auto-enrolment, employee assessments, postponements, re-enrolment and pension contributions.
• Ensuring accuracy: Preparing, validating and reconciling pension contributions and benefits deductions, ensuring accurate payroll processing and timely submissions to providers.
• Supporting employee benefits: Administering a range of benefits, including private medical insurance, life assurance, health cash plans, salary sacrifice arrangements, Cycle to Work and other voluntary benefits.
• Providing expert guidance: Acting as a key point of contact for payroll-related pension and benefits queries, helping colleagues understand their arrangements and resolving complex issues.
• Maintaining compliance: Ensuring pensions and benefits administration meets legislative and regulatory requirements, including The Pensions Regulator guidance, HMRC requirements, auto-enrolment legislation and GDPR.
• Supporting reporting and governance: Managing benefits reconciliations, supporting annual P11D and P11D(b) reporting, maintaining accurate records and contributing to internal and external audits.
• Building strong relationships: Working collaboratively with colleagues across Payroll, People and Finance, alongside pension providers and third-party benefit suppliers, to ensure an effective and joined-up service.
• Driving improvements: Identifying opportunities to simplify processes, strengthening controls and improving the overall colleague experience.

What you'll bring:

• Significant experience in pensions, benefits and payroll administration, ideally within a complex or multi-site organisation.
• Strong knowledge of workplace pension schemes and auto-enrolment legislation, including enrolment, re-enrolment and compliance requirements.
• Experience administering employee benefit programmes, including salary sacrifice arrangements and payroll deductions.
• Confidence managing pension contribution reconciliations, investigating discrepancies and ensuring accurate submissions to pension providers.
• Experience working with payroll, HR and pension administration systems.
• A good understanding of relevant HMRC requirements, statutory obligations and pensions governance.
• Excellent attention to detail, with the ability to manage sensitive and confidential employee information accurately.
• Strong communication and problem-solving skills, with the ability to explain complex pension and benefit matters clearly.
• The ability to build effective relationships with colleagues, external providers and stakeholders.
• A proactive and organised approach, with the ability to manage multiple priorities and meet deadlines.

Why Join Medivet?

At Medivet, we're passionate about creating an environment where our people can thrive and make a meaningful contribution.

Joining our team means becoming part of a collaborative business where your specialist knowledge and ideas are valued. You'll have the opportunity to work with colleagues across different functions, contribute to meaningful improvements and play an important role in ensuring our people receive accurate, reliable and supportive pensions and benefits services.

If you're passionate about getting the details right, improving processes and making a positive difference to the employee experience, we'd love to hear from you.