Payroll Specialist - Part Time

Scalise-Industries-Corporation; Pennsylvania; On-site; USD 55,000 - 75,000; Full time

Job summary

EMCOR Services Scalise Industries seeks a Payroll Specialist who handles payroll processing and related HR admin duties. You will enter new hire data, manage time records, and ensure timely payroll submissions with proper compliance.

The role supports union payroll reporting and PTO management in a construction environment. Candidates should have at least 3 years in payroll, strong Excel skills, and familiarity with COINS ERP+.

Qualifications

• Minimum 3 years of payroll experience, preferably in construction with unions.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel).
• Knowledge of COINS ERP+ is a plus and beneficial for data processing.
• Familiarity with federal, state, and city regulations and EEOC guidelines is a plus.

Responsibilities

• Enter new hire data, pay rate changes, and status changes into the payroll system.
• Collect time records and enter data into COINS ERP+ weekly; follow up for missing time.
• Review payroll data before submission to managers for approval.
• Submit payroll for processing and final approval by Controller or CFO.
• Resolve payroll discrepancies by analyzing data and making corrections.
• Process monthly Union reports and weekly Certified payroll reports.
• Maintain PTO records and ensure correct classifications for employees.
• Set up Union rates by classification and ensure correct overtime and travel pay.

Skills

Payroll processing

Attention to detail

Confidential data handling

Microsoft Office

Tools

COINS ERP+

Job description

About Us

We are a single-source provider for end-to-end HVAC, plumbing, mechanical, building automation, and fire protection solutions. Our service offerings include regularly scheduled maintenance, as well as one-time repairs and emergency response, while our construction team can handle the mechanical requirements of clients in a diverse range of industries.

Job Summary

EMCOR Services Scalise Industries seeks a Payroll Specialist who is primarily responsible for all tasks relating to payroll processing and secondarily responsible for administrative tasks, as assigned, for Human Resources.

Essential Duties & Responsibilities

• Enter all new hire information, pay rate changes, status changes, etc. in the payroll system.
• Collects time records submitted via various means and accurately enters the data into the payroll processing system (COINS ERP+) within established deadlines on a weekly basis. Follows up with employees and supervisors for any missing time to ensure an accurate payroll.
• Reviews all payroll related data before submitting for approval to managers.
• Submits to Corporate for processing and final approval by Controller or CFO.
• Resolving payroll discrepancies by collecting and analyzing data.
• Requests layoff checks as needed.
• Processes necessary payroll reports as needed.
• Processes monthly Union reports timely.
• Processes Certified Payroll reports weekly.
• Runs weekly labor reports for submission to Field Foremen.
• Tracks and manages Paid Time Off requests and ensures proper PTO classifications are assigned to employees.
• Sets up Union rates by classification including fringes and deductions in COINS ERP+ per Collective Bargaining Agreements (CBAs).
• Must become knowledgeable with CBAs and reference them to ensure correct classification rates are applied to overtime, shift time, travel pay, etc. for Union employees.
• Maintains employee confidence and protects payroll and personal identifiable information secure.
• Provides reports and information for payroll and Union related audits.
• Assists in other HR duties and processes assigned by the HR Manager.

Qualifications

#scalise

Physical Demands

• A minimum of 3 years working in a payroll capacity required, preferably in construction with union contractors.
• Must demonstrate proficiency in Microsoft Office applications, (i.e., Outlook, Word, and Excel).
• Must have extreme attention to detail, experience managing sensitive and confidential data, superior organization skills, and multitasking ability to meet deadlines.
• Experience in COINS ERP+ software a plus.
• Working knowledge of the construction industry a plus.
• Knowledge of federal, state, and city regulations and EEOC guidelines a plus.
• Knowledge and/or experience in HR a plus.

Please note: Job description, summary, requirements, responsibilities, and general functions are subject to change as required. All processes are reviewed throughout the year, and changes are made as needed.

#scalise

Equal Opportunity Employer

As a leading provider of mechanicaland electrical construction, facilities services, and energy infrastructure,we offer employess a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and sucess. Equal Oppurtunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review our Affinitive Action Policy.