Payroll Specialist - Part Time

Redmaneq; Pittsburgh (Allegheny County); Hybrid; USD 60,000 - 85,000; Full time

Job summary

EMCOR Services Scalise Industries is seeking a Payroll Specialist responsible for payroll processing and related HR administration. You will manage new hire data, time records, and weekly payroll entries, ensuring timely submission and accurate classification under CBAs.

The role requires attention to confidentiality and collaboration with HR and finance. Ideal candidates have at least 3 years in payroll, with strong Excel/Outlook/Word skills and familiarity with COINS ERP+.

Qualifications

• Minimum of 3 years in payroll, preferably with union contractors.
• Proficient with Microsoft Office: Outlook, Word and Excel.
• Extreme attention to detail and ability to handle confidential data.
• Knowledge of federal, state and city payroll regulations is a plus.
• Experience with COINS ERP+ software is a plus and construction experience a plus.

Responsibilities

• Enter new hire data, pay rate changes, and status changes in the payroll system.
• Collect time records and enter data in COINS ERP+ weekly and accurately.
• Review payroll data before submission for approval by managers.
• Submit to Corporate for processing and final approval by Controller or CFO.
• Resolve payroll discrepancies by collecting and analyzing data.
• Process payroll reports and monthly union reports; handle weekly duties.
• Run labor reports and manage PTO classifications and approvals.
• Set up union rates by classification with CBAs in COINS ERP+.
• Maintain payroll security and provide data for audits; assist HR.

Skills

Payroll processing

MS Excel

MS Word

Outlook

Attention to detail

Tools

COINS ERP+

Job description

About Us

We are a single-source provider for end-to-end HVAC, plumbing, mechanical, building automation, and fire protection solutions. Our service offerings include regularly scheduled maintenance, as well as one-time repairs and emergency response, while our construction team can handle the mechanical requirements of clients in a diverse range of industries.

Job Summary

EMCOR Services Scalise Industries seeks a Payroll Specialist who is primarily responsible for all tasks relating to payroll processing and secondarily responsible for administrative tasks, as assigned, for Human Resources.

Essential Duties & Responsibilities

• Enter all new hire information, pay rate changes, status changes, etc. in the payroll system.
• Collects time records submitted via various means and accurately enters the data into the payroll processing system (COINS ERP+) within established deadlines on a weekly basis. Follows up with employees and supervisors for any missing time to ensure an accurate payroll.
• Reviews all payroll related data before submitting for approval to managers.
• Submits to Corporate for processing and final approval by Controller or CFO.
• Resolving payroll discrepancies by collecting and analyzing data.
• Requests layoff checks as needed.
• Processes necessary payroll reports as needed.
• Processes monthly Union reports timely.
• Processes Certified Payroll reports weekly.
• Runs weekly labor reports for submission to Field Foremen.
• Tracks and manages Paid Time Off requests and ensures proper PTO classifications are assigned to employees.
• Sets up Union rates by classification including fringes and deductions in COINS ERP+ per Collective Bargaining Agreements (CBAs).
• Must become knowledgeable with CBAs and reference them to ensure correct classification rates are applied to overtime, shift time, travel pay, etc. for Union employees.
• Maintains employee confidence and protects payroll and personal identifiable information secure.
• Provides reports and information for payroll and Union related audits.
• Assists in other HR duties and processes assigned by the HR Manager.

Qualifications

#scalise

Physical Demands

• A minimum of 3 years working in a payroll capacity required, preferably in construction with union contractors.
• Must demonstrate proficiency in Microsoft Office applications, (i.e., Outlook, Word, and Excel).
• Must have extreme attention to detail, experience managing sensitive and confidential data, superior organization skills, and multitasking ability to meet deadlines.
• Experience in COINS ERP+ software a plus.
• Working knowledge of the construction industry a plus.
• Knowledge of federal, state, and city regulations and EEOC guidelines a plus.
• Knowledge and/or experience in HR a plus.

Please note: Job description, summary, requirements, responsibilities, and general functions are subject to change as required. All processes are reviewed throughout the year, and changes are made as needed.

#scalise

Equal Opportunity Employer

As a leading provider of mechanicaland electrical construction, facilities services, and energy infrastructure,we offer employess a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and sucess. Equal Oppurtunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review our affirmative action policy.