Payroll Specialist - Multi-State & Compliance

Vulcan Elements; North Carolina; On-site; USD 55,000 - 75,000; Full time

Job summary

Vulcan Elements is hiring a Payroll Specialist to manage accurate, timely payroll for employees across multiple sites including Durham and the Benson facility. You’ll process wages, overtime, and deductions; handle tax withholdings; and maintain audit-ready payroll records using ADP, Rippling, and QuickBooks Payroll.

The role requires 3+ years of payroll experience, strong Excel/Sheets skills, and careful handling of confidential information. A U.S.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field (or equivalent work experience)
• 3+ years of experience processing payroll, preferably in a multi-state or high-volume environment
• Hands-on experience with payroll software (ADP,Rippling,QuickBooks Payroll, or similar)
• Working knowledge of wage and hour laws, tax withholding requirements, and garnishment procedures
• Experience with payroll tax filings and general ledger reconciliation preferred
• Strong proficiency in Excel/Google Sheets for reconciliation and reporting
• Excellent attention to detail and ability to handle confidential information with discretion
• Strong communication skills to resolve employee payroll questions clearly and professionally

Responsibilities

• Verify employee timesheets are approved by manager to confirm hours worked and ensure accuracy before processing
• Calculate wages, overtime, and bonuses in accordance with policy and laws using systems such as Rippling, ADP, or QuickBooks Payroll
• Process payroll using systems such as ADP, Rippling, or QuickBooks Payroll, including off-cycle runs for corrections or urgent adjustments
• Enter and maintain data related to benefits deductions, tax withholdings, and direct deposit preferences
• Confirm accuracy of new hires in the payroll system and assist with terminations, ensuring final paychecks comply with deadlines
• Maintain organized, audit-ready records of payroll transactions and compensation history
• Investigate and resolve payroll discrepancies, errors, and employee inquiries promptly and professionally
• Ensure ongoing compliance with wage, hour, and payroll tax laws; update systems as regulations change
• Process wage garnishments, tax levies, and other court-ordered deductions accurately and confidentially
• Prepare and file payroll tax reports and reconcile payroll tax liabilities using systems such as Rippling, ADP, or QuickBooks Payroll
• Reconcile payroll data with the general ledger and support Finance/Accounting during month-end close
• Partner with the People Partner to track and audit PTO and leave accruals to ensure accurate employee balances
• Support payroll system upgrades, integrations, and audits
• Generate payroll reports for management including labor costs and overtime trends to support budgeting

Skills

Payroll processing

Excel

Google Sheets

Communication skills

Discretion

Confidentiality

Attention to detail

Education

Bachelor's degree in Accounting/Finance/Business Administration

Associate's degree in Accounting/Finance/Business Administration

Tools

ADP

Rippling

QuickBooks Payroll

Job description

Vulcan Elements is hiring a Payroll Specialist to manage accurate, timely payroll for employees across multiple sites including Durham and the Benson facility. You’ll process wages, overtime, and deductions; handle tax withholdings; and maintain audit-ready payroll records using ADP, Rippling, and QuickBooks Payroll.

The role requires 3+ years of payroll experience, strong Excel/Sheets skills, and careful handling of confidential information. A U.S.