Payroll Specialist: Multi-Payroll & Regulatory Compliance

Liberty Healthcare Management; Wilmington (NC); On-site; USD 52,000 - 72,000; Full time

Job summary

Liberty Healthcare Management in Wilmington, NC seeks an experienced Payroll Specialist to manage weekly payrolls and 941s across multiple facilities using Lawson S3, Web Time, and HealthWyse. The role includes garnishments, 401k transmissions, and year-end reporting compliant with state and federal requirements.

Responsibilities also cover direct deposit setup, unemployment processing coordination, and collaboration with HR to communicate benefits changes and notices.

Qualifications

• 4 year degree in applicable field of study and/or equivalent combination of experience and education including above average math and English skills; demonstrating effective written/spoken language skills.
• Knowledge of applicable state and federal payroll and related tax regulations, legislation and guidelines including but not limited to: writs of garnishments, child support, levies, subpoenas, non-resident alien and U.S. tax treaties.
• Knowledge of basic accounting practices, regulations and procedures.
• Must possess exceptional writing skills to partner with Accounting and Human Resources to prepare, update, consolidate and disseminate in-house policies and procedures manuals, payroll processing instructions, and payroll manuals for facility usage, e.g. HealthWyse, Lawson, WFM, Cerner, PTCT and Meditech.
• Must be a team player, reliable and willing to assume additional responsibilities as assigned.
• Must be proficient in Excel/Word/ MS Office.

Responsibilities

• Prepare and process multiple payrolls weekly in Lawson S3 system utilizing Work Force Mgmt. Web Time and HealthWyse.
• Prepare and maintain assigned payroll 941’s and cash flow spreadsheets.
• Set up direct deposit information. Follow up as needed with facilities to ensure direct deposit information is complete.
• Forward unemployment claims to appropriate facility. Partner with the appropriate facility to ensure timely processing of claims.
• Prepare and type quarterly reports, e.g. 940, 941, SUTA, etc.
• Process 401k transmissions and deferred compensation.
• Set up, prepare and process garnishments for assigned payrolls. Coordinate with accounting to ensure prompt accurate payments to garnishee.
• Prepare and process year-end reports, W-2’s, Annual Tax Reconciliations, and other State and Federal Reports in compliance with Federal and State requirements.
• Provide assistance as need to ensure ALL payroll processes are complete.
• Partner with HR on dissemination of HR related materials, e.g. 401k, medical/health enrollment and miscellaneous notices as needed.
• Open, sort and distribute mail.

Skills

Excel

Word

MS Office

Mathematics

Written English

Communication

Education

Bachelor's degree

Tools

Lawson S3

HealthWyse

WFM

Cerner

Meditech

PTCT

Job description

Liberty Healthcare Management in Wilmington, NC seeks an experienced Payroll Specialist to manage weekly payrolls and 941s across multiple facilities using Lawson S3, Web Time, and HealthWyse. The role includes garnishments, 401k transmissions, and year-end reporting compliant with state and federal requirements.

Responsibilities also cover direct deposit setup, unemployment processing coordination, and collaboration with HR to communicate benefits changes and notices.