PAYROLL MANAGER

Liberty Health; Wilmington (NC); On-site; USD 70,000 - 90,000; Full time

Job summary

Liberty Health is looking for a Payroll Manager based in Wilmington, North Carolina. The role involves overseeing payroll processes, ensuring compliance with tax regulations, and managing the payroll department staff. Candidates should possess a Bachelor’s degree in Accounting and significant supervisory experience.

The position offers the opportunity to lead payroll operations while maintaining data integrity and providing necessary reports for regulatory compliance. Strong communication skills and proficiency in payroll systems are essential for success.

Qualifications

• 5 years of supervisory experience in a payroll environment, or 10 years in progressive payroll roles.
• Knowledge of state and federal payroll and related tax regulations.
• Exceptional writing skills for policy documentation.

Responsibilities

• Oversee payroll procedures and filing processes.
• Manage and train payroll department staff.
• Ensure compliance with tax regulations and internal controls.

Skills

Supervisory experience

Multi-state tax knowledge

Effective communication skills

Proficiency in Excel/Word/MS Office

Education

Bachelor’s Degree in Accounting or related field

Tools

Lawson (Infor)

Axxess

NetHealth

Genesis

Job description

Payroll Manager

Job Summary

• Procedures include payroll time extraction from INFOR (Lawson) payroll system, Genesis, Axxess, Web Time Net Health and when required manual timesheets.
• The payment and timely filing of all tax withholdings and other deductions from earnings on bi‑weekly, quarterly or annual basis; and full oversight and compliance with all regulatory year‑end reporting, not limited, but includes timely distribution and filing of W‑2s, W‑2C, transmittal, SSA downloads.
• Oversees the supervision of the Payroll department staff and training of employees involved in ALL Liberty systems and end users including training of field staff in timekeeping methodologies and processes.
• Maintaining the data integrity of the payroll information in Axxess, Genesis, & Lawson/Infor.
• Providing leadership in project and/or system development.
• Providing payroll and labor data required for regulatory/government agencies.
• Ensures proper audit trail and internal controls are enforced related to payroll processing.
• Requires maintaining working relationships with other key operational departments, including General Accounting, Human Resources, IT and end users.
• Management and distribution of unemployment requests.
• Management of VOW/VOE, references, verifications of employment for outside sources.
• Management of weekly and quarterly cash requirement; overseeing cash sheet accuracy and distribution to end users.
• Upgrading, testing and making changes to system parameters.
• Ongoing departmental planning.
• Providing reports to the user population.
• Communicating with timekeepers to ensure that their needs are met.
• Stay current with payroll tax and labor laws to ensure compliance at all times.
• Implementation, maintenance, reporting and funding for the Company 401(k) program, including all year‑end auditing reports which consist of maintaining complex spreadsheets for audit work papers.
• Management of the Liberty Fleet Lease and Company car programs; managing the taxability of the program, contributions and reconciling at year‑end.
• Management and monthly reconciliation of payroll bank accounts ensuring timely submission of taxes, ACH and benefit‑related transactions.
• Management of the deferred compensation plan monthly contribution and the administration of the 401(k) plans.
• Management of the estimates and yearly Worker’s Compensation audit comprising the provision of accurate estimates and reconciling those to year‑end reports.

Job Requirements

• Bachelor’s Degree with major in Accounting or related field.
• 5 years’ supervisory experience (payroll environment), or 10 years progressive payroll experience in a supervisory position required.
• Demonstrated knowledge in a multi‑state/multi‑locality tax jurisdiction required.
• Lawson (Infor)/HR Payroll knowledge preferred.
• Hospital-Healthcare payroll experience preferred.
• Must demonstrate effective written/spoken language skills.
• Knowledge of applicable state and federal payroll and related tax regulations, legislation and guidelines including but not limited to garnishments, child support, levies, subpoenas, non‑resident alien and U.S. tax treaties.
• Knowledge of basic accounting practices, regulations and procedures.
• Must possess exceptional writing skills to partner with Accounting and Human Resources to prepare, update, consolidate and disseminate in‑house policies and procedures manuals, payroll processing instructions, and payroll manuals for facility usage, e.g. Axxess, Lawson, NetHealth, and Genesis.
• Must be a team player, reliable and willing to assume additional responsibilities as assigned.
• Must be proficient in Excel/Word/ MS Office.

Background checks/drug‑free workplace.

EOE.