Payroll Specialist: Costpoint & Paylocity (Hybrid)

Detroit Defense; Troy (MI); Hybrid; USD 48,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental & Vision Benefits

Company Paid Life and AD&D

Disability Insurance

Flexible Spending & HSA

401k with Company Match

Paid Holidays

Paid Time Off (PTO)

Job summary

Detroit Defense is seeking a Payroll Clerk to manage payroll data between Deltek Costpoint and Paylocity. This role requires high-volume, accurate data entry and strict confidentiality, supporting semimonthly/biweekly payroll runs for hourly and salaried staff.

You will review timesheets, ensure supervisor approvals, and reconcile data between systems while maintaining clear audit trails and preparing routine payroll reports for the Payroll and Accounting teams.

Qualifications

• 2–3 years of payroll, timekeeping, or general clerical accounting experience.
• Experience with Deltek Costpoint and/or Paylocity strongly preferred; willingness and ability to learn both systems is required.
• Strong, accurate data entry skills with the ability to meet firm pay-cycle deadlines.
• Must maintain strict confidentiality of sensitive business and employee information.
• Must be a U.S. Citizen or otherwise authorized to work in the U.S. as required by contract.
• Strong written and verbal communication skills.

Responsibilities

• Review employee timesheets in Deltek Costpoint each pay period for completeness, correct charge codes, and required supervisor approval prior to labor distribution.
• Follow up directly with employees and supervisors on missing, late, or unapproved timesheets ahead of each payroll deadline.
• Assist with correcting timesheet entry errors, documenting all changes with a clear before/after audit trail.
• Support labor distribution processing and perform a preliminary check of labor costs before data moves to payroll.
• Extract approved timekeeping and labor data from Deltek Costpoint each pay period and prepare it for import into Paylocity.
• Import payroll data (hours, earnings codes, deductions) into Paylocity, identifying and resolving interface errors or rejected records before payroll is finalized.
• Support processing of scheduled payroll runs in Paylocity (semimonthly/biweekly) for hourly and salaried employees.
• Reconcile Paylocity payroll output (hours, gross pay, deductions) back against Costpoint labor and timesheet data to confirm the two systems agree.
• Assist with importing finalized payroll and labor cost data from Paylocity back into Costpoint for posting to the general ledger.
• Maintain clear documentation of the Costpoint-to-Paylocity process and elevate recurring interface discrepancies to the Payroll Specialist/Manager.
• Assist with processing manual checks, off-cycle payments, and correction runs.
• Generate routine payroll and labor reports from Costpoint and Paylocity for the Payroll and Accounting teams.
• Support internal, external, and DCAA audits by pulling and organizing timekeeping and payroll documentation as requested.
• Assist the Accounting Manager with month‑end payroll reconciliations to the general ledger

Skills

Data entry

Confidentiality

Attention to detail

Communication

Payroll concepts

Overtime knowledge

Garnishments

Education

Associate degree in accounting, business, or related field

Tools

Deltek Costpoint

Paylocity

Job description

Detroit Defense is seeking a Payroll Clerk to manage payroll data between Deltek Costpoint and Paylocity. This role requires high-volume, accurate data entry and strict confidentiality, supporting semimonthly/biweekly payroll runs for hourly and salaried staff.

You will review timesheets, ensure supervisor approvals, and reconcile data between systems while maintaining clear audit trails and preparing routine payroll reports for the Payroll and Accounting teams.