Payroll Specialist | Corporate Office

HCF Management, Inc.; Lima (OH); On-site; USD 55,000 - 75,000; Full time

Job summary

HCF Management, Inc. is seeking a Corporate Payroll & HRIS Specialist to support payroll operations and UKG Pro/WFM systems across multiple facilities.

Part of the role is to ensure accurate payroll processing, maintain employee data, and provide reporting and customer service to managers and staff. The ideal candidate has 3+ years in payroll administration with HRIS experience, strong numerical and analytical skills, and meticulous attention to detail.

Qualifications

• Associate's degree in Human Resources, Business Administration, Accounting, Information Systems, or related field, or equivalent work experience.
• Three+ years of payroll administration experience with HRIS and workforce management systems.
• Knowledge of payroll regulations and wage-and-hour laws; strong analytical and problem solving abilities; high attention to detail and accuracy; proficiency with Microsoft Excel.
• Ability to manage multiple priorities in a fast-paced environment; deliver excellent customer service; communicate effectively; maintain confidentiality.

Responsibilities

• Process and audit payroll for assigned facilities and employee groups.
• Review payroll data for accuracy and regulatory compliance; resolve discrepancies and inquiries.
• Process wage garnishments, tax levies, and other deductions; validate timecards and attendance data.
• Audit payroll changes including rate adjustments, retro pay, bonuses, and other transactions.
• Assist with payroll balancing, quarter-end and year-end activities.
• Support maintenance of employee records in UKG Pro and UKG WFM; process HRIS changes.
• Assist with system testing, upgrades, and implementation projects; troubleshoot issues.
• Generate standard and ad hoc payroll and workforce reports; assist with compliance reporting.
• Provide guidance to managers and employees; support training and documentation.

Job description

Position Summary:

The Corporate Payroll & HRIS Specialist is responsible for supporting payroll operations and HRIS administration across multiple facilities. This position ensures accurate and timely payroll processing, maintains employee data integrity, supports UKG Pro and UKG Workforce Management (WFM) systems, and provides reporting, troubleshooting, and customer service to managers and employees. The role serves as a key resource for payroll compliance, system administration, and workforce data management.

Position Responsibilities:

• Must follow HCF Policies and Procedures
• Must meet job related competencies.
• Participate in onsite and remote meetings at the Care Community and at the Home Office as required.
• Perform other duties as assigned.

Payroll Administration:

• Process and audit payroll for assigned facilities and employee groups.
• Review payroll data for accuracy and compliance with company policies and federal, state, and local regulations.
• Research and resolve payroll discrepancies and employee pay inquiries.
• Process wage garnishments, tax levies, and other payroll deductions.
• Review and validate employee timecards and attendance data.
• Audit payroll changes including rate adjustments, retroactive pay, bonuses, and other compensation-related transactions.
• Assist with payroll balancing, quarter-end, and year-end activities.

HRIS Administration:

• Support maintenance of employee records within UKG Pro and UKG Workforce Management.
• Process employee data changes including hires, transfers, promotions, status changes, and terminations.
• Support HRIS workflows and approval processes.
• Assist with system testing, upgrades, and implementation projects.
• Troubleshoot system issues and collaborate with vendors and internal stakeholders to resolve concerns.
• Support integration monitoring and data validation activities.
• Assist with configuration and maintenance of HRIS and workforce management modules.

Reporting and Analytics:

• Generate standard and ad hoc payroll and workforce reports.
• Perform payroll and HR data audits to ensure data integrity.
• Assist with compliance reporting requirements.
• Analyze payroll and workforce metrics and identify trends or discrepancies.
• Support leadership requests for payroll, labor, and workforce data.

Customer Support:

• Serve as a primary point of contact for employee and manager payroll questions.
• Provide guidance on payroll processes, timekeeping, and system functionality.
• Support training efforts related to payroll and HRIS procedures.
• Develop and maintain process documentation and job aids.

Knowledge, Skills and Abilities:

Associate s degree in Human Resources, Business Administration, Accounting, Information Systems, or a related field, or equivalent work experience. Three or more years of payroll administration experience, including experience with HRIS and workforce management systems. Knowledge of payroll regulations and wage-and-hour laws, strong analytical and problem solving abilities, excellent attention to detail and accuracy, and proficiency with Microsoft Excel. Ability to manage multiple priorities in a fast-paced environment, deliver exceptional customer service, communicate effectively, and maintain confidentiality.

Benefits:

• Promotion opportunities
• Flexibility
• Education/Learning
• Competitive benefit package

What we look for:

Experience: If you've had a job or experience in a position with similar goals and responsibilities, we d love to connect with you.

Skills: We're looking for individuals that are compassionate, team players, social, trustworthy and service-minded.

Characteristics: We're looking for individuals that are self-motivated, dependable, ethical, and ready to jump in and provide outstanding care and customer service to our residents.

The Company

Our Core Values, better known as We Care is that each and every employee in the organization is held to standards of Wholeheartedness, Excellence, Collaboration, Accountability, Respect, and being Ethical. Whether you work for HCF or become a resident of HCF, we can promise you one thing; we will treat you like family!

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.