Payroll Specialist Coordinator

G Mechanical Inc.; Columbus (OH); On-site; USD 42,000 - 62,000; Full time

Job summary

G Mechanical Inc. in Columbus, OH is seeking a Payroll Coordinator to manage end-to-end payroll processing on our in-house system, collect timekeeping data, and maintain accurate payroll records.

You will handle taxes, garnishments, and deductions, coordinating with accounting and HR to ensure compliance and timely payroll runs. Ideal candidates have strong payroll experience, proficiency with payroll software and MS Excel, and a commitment to confidentiality.

Qualifications

• Strong payroll administration experience required.
• Experience with payroll taxes and garnishments compliance.
• Basic to intermediate accounting skills and general ledger support.
• Proficiency with payroll software and MS Office, especially Excel.
• High attention to detail and confidentiality in handling employee data.
• Excellent written and verbal communication with internal stakeholders.
• Organizational and time-management skills to meet deadlines.
• Experience in construction/mechanical contracting preferred.
• Associate Degree or equivalent required; payroll certification a plus.

Responsibilities

• Manage end-to-end payroll processing on in-house software.
• Collect, verify, and enter timekeeping data; maintain payroll records.
• Ensure timely and accurate payroll runs and tax withholding.
• Handle garnishments and other deductions; coordinate with accounting on entries.
• Respond to employee payroll inquiries professionally and confidentially.
• Maintain regulatory compliance with federal, state, and local rules; support audits.
• Collaborate with HR and management to improve payroll processes.

Skills

Payroll administration

Payroll processing

Taxes & garnishments

Accounting basics

Payroll software

MS Excel

Confidentiality

Communication

Time management

Construction industry experience

Education

Associate degree

Payroll certification (plus)

Job description

G Mechanical Inc. is a mechanical contractor specializing in maintenance, service, repair, and installation of commercial and industrial heating, ventilation, air conditioning, and refrigeration equipment. The company has provided reliable HVAC/R solutions to businesses in Columbus, Ohio and the surrounding areas for over 20 years. With a focus on safety, quality workmanship, and responsive service, G Mechanical Inc. supports a wide range of facilities and industries. Team members work in a stable, essential-services environment where technical expertise and strong support functions such as payroll and administration are valued.

Role Description

The Payroll Coordinator is a full-time, on-site role based in Columbus, OH. This position is responsible for end-to-end payroll processing on in-house payroll software including collecting and verifying timekeeping data, entering and maintaining employee payroll records, and ensuring timely and accurate payroll runs. Day-to-day tasks include handling payroll taxes, managing garnishments and other deductions, coordinating with accounting on payroll-related entries, and responding to employee payroll inquiries in a professional and confidential manner. The Payroll Coordinator will also assist with maintaining compliance with federal, state, and local regulations, supporting audits and reporting, and partnering with HR and management to continuously improve payroll processes.

Qualifications

• Strong payroll administration and payroll processing skills, with experience managing regular and off-cycle payrolls.
• Working knowledge of payroll taxes and garnishments, including regulatory requirements and proper documentation.
• Basic to intermediate accounting skills, with the ability to reconcile payroll data and support general ledger entries.
• Proficiency with payroll software and MS Office (especially Excel) and the ability to learn new systems quickly.
• High attention to detail, accuracy, and confidentiality in handling employee and company information.
• Effective written and verbal communication skills, with a customer-service mindset toward internal stakeholders.
• Organizational and time-management skills to meet deadlines and handle multiple priorities.
• Experience in construction, mechanical contracting, or related industries is preferred.
• Associate Degree or equivalent required; additional education or professional payroll certification is a plus.