Payroll Specialist (34989)

CEC; Irving (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

CEC Companies is seeking a Payroll Specialist in Irving, TX to ensure accurate payroll processing and timely, precise service levels. You will enter and audit payroll data, reconcile per diem per IRS guidelines, and support reporting and training for payroll systems.

Responsibilities include timekeeping data audits, addressing inquiries, and preparing weekly payroll reports. The role requires 3–5 years of experience, plus strong data entry and Microsoft Office proficiency.

Qualifications

• High school diploma or equivalent required.
• 3-5 years’ payroll experience required.
• FCP or CPP certification a plus.
• Spanish speaking a plus.
• Construction industry experience a plus.

Responsibilities

• Enter, maintain, and process payroll information such as hours, salaries, and deductions.
• Audit and reconcile per diem per IRS guidelines.
• Analyze, prepare, process, and reconcile weekly/biweekly payroll.
• Maintain data integrity between payroll systems.
• Gather, key, export, and audit timekeeping data.
• Respond to employee and management inquiries regarding payroll.
• Set up and issue pay cards to employees.
• Assist management with training on payroll and timekeeping systems.
• Assist management in creating weekly payroll reports or ad hoc reporting requests.

Skills

Attention to detail

Organizational skills

Customer orientation

Communication skills

Analytical skills

Data entry

Payroll software

Education

High school diploma or equivalent

CPP/FCP certification a plus

Tools

Payroll software

Microsoft Office Suite

Timekeeping systems

Job description

Position Summary

The Payroll Specialist will perform payroll duties to ensure accuracy with current payroll processes and entries, continuously operating in a detail-oriented manner to be sure all established service levels of the payroll process are met in a timely and precise fashion.

• Enters, maintains, and processes information in the payroll system; information may include employees’ hourly rates, salaries, commissions, bonuses, per diem or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, absences, and other information.
• Audit and reconcile per diem per IRS guidelines.
• Analyze, prepare, process, and reconcile weekly and/or biweekly payroll.
• Maintain data integrity between payroll systems.
• Gather, key, export, and audit timekeeping data.
• Research time discrepancies and make corrections.
• Ensure accurate processing of payroll deductions.
• Audit 401k deductions and changes.
• Completes Verification of Employment requests and employee requests for hours for license requirements.
• Respond to employee and management inquiries regarding payroll matters.
• Set up and issue pay cards to employees.
• Assist management with training on payroll and timekeeping systems.
• Assist management in creating weekly payroll reports or ad hoc reporting requests.
• Assist with trade program reporting as they relate to payroll (apprenticeship programs, IEC, CEF, etc.)
• Assist with completion and distribution of OCIP, CCIP and Certified Payroll Reports.
• Backup to Senior Payroll Specialist.
• Assist with compensation management projects.

Position Summary

The Payroll Specialist will perform payroll duties to ensure accuracy with current payroll processes and entries, continuously operating in a detail-oriented manner to be sure all established service levels of the payroll process are met in a timely and precise fashion.

• Enters, maintains, and processes information in the payroll system; information may include employees’ hourly rates, salaries, commissions, bonuses, per diem or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, absences, and other information.
• Audit and reconcile per diem per IRS guidelines.
• Analyze, prepare, process, and reconcile weekly and/or biweekly payroll.
• Maintain data integrity between payroll systems.
• Gather, key, export, and audit timekeeping data.
• Research time discrepancies and make corrections.
• Ensure accurate processing of payroll deductions.
• Audit 401k deductions and changes.
• Completes Verification of Employment requests and employee requests for hours for license requirements.
• Respond to employee and management inquiries regarding payroll matters.
• Set up and issue pay cards to employees.
• Assist management with training on payroll and timekeeping systems.
• Assist management in creating weekly payroll reports or ad hoc reporting requests.
• Assist with trade program reporting as they relate to payroll (apprenticeship programs, IEC, CEF, etc.)
• Assist with completion and distribution of OCIP, CCIP and Certified Payroll Reports.
• Backup to Senior Payroll Specialist.
• Assist with compensation management projects.

Essential Duties And Responsibilities

• Enters, maintains, and processes information in the payroll system; information may include employees’ hourly rates, salaries, commissions, bonuses, per diem or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, absences, and other information.
• Audit and reconcile per diem per IRS guidelines.
• Analyze, prepare, process, and reconcile weekly and/or biweekly payroll.
• Maintain data integrity between payroll systems.
• Gather, key, export, and audit timekeeping data.
• Research time discrepancies and make corrections.
• Ensure accurate processing of payroll deductions.
• Audit 401k deductions and changes.
• Completes Verification of Employment requests and employee requests for hours for license requirements.
• Respond to employee and management inquiries regarding payroll matters.
• Audit new hire information.
• Set up and issue pay cards to employees.
• Assist management with training on payroll and timekeeping systems.
• Assist management in creating weekly payroll reports or ad hoc reporting requests.
• Assist with trade program reporting as they relate to payroll (apprenticeship programs, IEC, CEF, etc.)
• Assist with completion and distribution of OCIP, CCIP and Certified Payroll Reports.
• Backup to Senior Payroll Specialist.
• Assist with compensation management projects.

Other Duties And Responsibilities

• Performs other related duties as assigned to ensure efficient and effective processes, completion of projects and smooth operation of department.

Education And Experience

• High school diploma or equivalent required.
• 3-5 years’ payroll experience required.
• FCP or CPP certification a plus.
• Spanish speaking a plus.
• Construction industry experience a plus.

Required Skills, Knowledge, And Abilities

• Excellent organizational skills and attention to detail.
• Ability to both self-perform and initiate tasks and ability to collaborate and work harmoniously in a team environment.
• Strong customer orientation with excellent communication skills (written and verbal).
• Strong analytical and problem-solving skills.
• Exceptional mathematical and calculation skills.
• Excellent data entry skills - fast and accurate.
• High degree of maturity and discretion handling confidential payroll information.
• Proficient with Microsoft Office Suite (Word, Excel, Outlook).
• Proficient with or the ability to quickly learn payroll software.

Work Environment

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Requires mobility to, from and within an office environment.
• Regularly required to talk and hear. Effectively communicate with others both written and orally, including using the telephone.
• Prolonged periods sitting at a desk and working on a computer.
• The employee may be required to walk; reach with hands and arms; and bend.
• May be required to stoop, kneel, and crouch. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.
• Possess good hearing, normal or corrected.
• The employee must be able to regularly lift and/or move up to 10 pounds, lift and /or move up to 50 pounds. The employee may be required to climb stairs. Must be able to work 8 hours a day, 40 hours per week, and overtime as required and night or weekend shifts, as needed.

CEC Companies is an Equal Opportunity Employer committed to diversity in our workforce. It is our policy to attract and retain the best-qualified people available, without regard to race, color, religion, national origin, gender, sexual orientation, age, disability, status as a military veteran, or any other status protected under federal, state, or local law. Diverse candidates are encouraged to apply.