Payroll Specialist

Commercial Jet Inc.; Florida; On-site; USD 49,000 - 63,000; Full time

Job summary

Commercial Jet Inc. is seeking a Payroll Specialist to compute and record employee earnings and ensure on-time bi-weekly payroll. You will work with accounting, HR, and operations to administer payroll accurately for about 300 employees and 100 contract workers.

Responsibilities include compiling payroll data, reconciling time and attendance, posting wages, and correcting discrepancies. This role requires knowledge of payroll principles, MS Office, and ADP; experience with payroll software and a

Qualifications

• Requires high school diploma or GED; AA/AS preferred.
• Minimum four years of related experience, including two in clerical accounting.
• Strong knowledge of payroll principles, regulations and procedures.
• Proficient with MS Office, ADP payroll software and timekeeping systems.

Responsibilities

• Compile payroll data, hours, taxes, and deductions for 26 pay periods per year.
• Reconcile time and attendance clocks with billing records.
• Post wages and maintain payroll records accurately.
• Correct payroll entries and analyze reports in coordination with managers.
• Resolve payroll questions from employees, managers, or outside agencies.
• Coordinate with external payroll services to ensure timely processing.
• Support HR with new benefits rollout and schedule maintenance.

Skills

Payroll principles

MS Excel

MS Suite

ADP software

Payroll software

Verbal communication

Written communication

Accounting practices

Detailed computations

Time & attendance

Education

High School diploma or GED

Associate degree (AA/AS) preferred

Tools

ADP software

Time & attendance software

Job description

• Reporting to the VP Finance & Administration, the Payroll Specialist computes and records the earnings owed to each company employee using the company’s information system and ensures employees are paid on time on a bi-weekly basis. He/she works closely with accounting personnel, HR, operations, and their managers to ensure payroll administration is executed accurately and in a timely manner. The Incumbent will process payroll for approximately 300 employees for 26 payroll periods per year as well as admister payroll for approximately 100 contract labor personnel.

POSITION RESPONSIBILITIES:

• Compiles payroll data, hours worked, taxes, insurance, and deductions to be withheld. Checks the electronic data (time clocks and timesheets) in preparation of payroll, calculating and reconciling as necessary to ensure errors are eliminated.
• Reconcile the time and attendance clock to the billing clock.
• Posts wages and maintains all payroll records.
• Ensure accuracy of payroll and executes correction entries where needed, keeping accurate records of rectifications. This will involve a review and analysis of payroll reports and conferring with respective managers.
• Researches, analyzes and resolves any payroll questions presented by employees, managers, or outside agency representatives.
• Manages and works closely with outside payroll services provider(s) the company has retained to ensure timely and accurate processing of deliverables.
• Will help HR department roll out new benefits, and maintain the schedules.
• Validates changes made by HR department affecting wages, such as exemptions, insurance coverage, and loan payments for each employee to update master payroll records.
• Prepares periodic reports for management and President’s review.
• Support the VP Finance & Administration with other business activities as needed.
• Endeavor to be a positive example at all times; through professional behavior, integrity, commitment to the company and compliance with its policies.
• It is not uncommon for hourly employees to forget to clock in/out. In such cases the incumbent must work with respective managers to resolve such issues.

EDUCATION:

• High School diploma or GED equivalent is required. AA/AS is preferred.

EXPERIENCE:

• Four years of related experience which includes two years of clerical accounting experience is required.

KNOWLEDGE & SKILLS:

• Knowledge of payroll principles, practices, regulations and procedures.
• Must have advanced knowledge of spreadsheets and other MS Suite.
• Must be able to quickly grasp payroll and time & attendance software applications.
• Skill in evaluating and analyzing technical payroll activities.
• Skill in both verbal and written communication.
• Knowledge of accounting practices and procedures.
• Has worked with ADP software.
• Skill in performing detailed computations.

PHYSICAL REQUIREMENTS:

0%-24%

25%-49%

50%-74%

75%-100%

Visual Acuity (including color perception):

Hearing:

Grasping/feeling:

Climbing/stooping/kneeling:

WORKING CONDITIONS:

• Work is performed in an air-conditioned office environment. May require frequent walking and/or standing. Work may require occasional weekend and/or evening work.