Payroll Coordinator

C. S. McCrossan; Maple Grove (MN); On-site; USD 55,000 - 75,000; Full time

Job summary

C. S. McCrossan in Maple Grove, MN is seeking an experienced in-house payroll processor to manage a weekly multi-state payroll (primarily union) and ensure accurate, on-time pay.

Responsibilities include reviewing new hire setup, validating time records, entering time data, generating payroll journals, and staying current with wage laws and union contracts. Candidates should have 5 years payroll experience or an associate degree with relevant experience, strong Excel/Outlook skills, and solid

Qualifications

• 5 years in-house payroll processing experience or an associate degree in accounting or business administration with 5 years in similar role.
• Proficiency in MS Excel and MS Outlook.
• Knowledge of wage laws and tax regulations.
• Detail oriented, professional and reliable.
• Strong analysis, organization, time management, and written and verbal communication skills.
• Flexible, inventive, positive attitude – self-starter with a collaborative desire to see the team succeed.
• Comfortable communicating with all levels of the organization.

Responsibilities

• Process weekly multi-state hourly payroll (primarily union) and ensure employees are paid on time and accurately.
• Review new employee set-up information for completeness.
• Review time records and contact supervisors for any incomplete or unusual information.
• Enter/proof all employee time information for pay, tax reporting, and other reports.
• Prepare and distribute net pay via checks or direct deposits.
• Upload payroll journal entries and verify tax withholding, employer taxes, dues, benefits, and garnishments.
• Maintain knowledge of wage laws and union contracts; update payroll software accordingly.
• Prepare and file payroll-related reports (government, benefit plans, union reports, multi-state).
• Assist in quarterly and year-end payroll tax returns and respond to tax authorities.
• Assist with distribution of W-2s and coordination with external auditors.
• Resolve employee questions and support payroll team in policy updates.
• Perform other duties as needed.

Skills

MS Excel

Time management

Attention to detail

Verbal communication

Written communication

Problem solving

Collaboration

Education

Associate degree in accounting or business administration

Tools

Vista Viewpoint ERP

MS Outlook

Job description

• Responsible for in-house processing of weekly multi-state hourly payroll (primarily union) and ensuring employees are paid on time and accurately, generating payroll-related reports, and assisting in payroll tax and other regulatory returns.

Primary Responsibilities

• Review new employee set-up information for completeness.
• Review reported employee time records; contact appropriate supervisors for any incomplete or unusual information.
• Accurately enter/proof all employee time information for pay, tax reporting, and other report processing.
• Prepare and distribute net pay (payroll checks and direct deposits) accurately and on time.
• Prepare, and upload payroll journal entries using automated ERP payroll system; verify completion of payments for tax withholding, employer taxes, dues, benefits, garnishments, 401k contributions, etc.
• Maintain current knowledge of applicable state and federal wage and hour laws and union contract agreements; ensure payroll software is appropriately updated.
• Ensure wage adjustments, special payments, tax allocations, and employee deductions are current.
• Respond to information requests and prepare and file payroll-related reports: government (e.g., certified payrolls), benefit plans, union reports, multi-state reporting, etc.
• Assist in preparing and filing quarterly and year- end payroll tax returns and addressing all issues/questions from tax authorities.
• Assist with preparation and distribution of earnings and tax withholding statements (W-2’s).
• Assist in preparation of schedules and other information for external auditors.
• Respond to and resolve employee questions and problems and ensure support is provided in a professional, courteous, and timely manner.
• Assist Payroll Team and management in designing and updating policies, procedures, and processes; assist in enforcing established policies.
• Perform other duties and responsibilities as needed.

Required Education, Experience, Knowledge, Skills, and Abilities

• 5 years in-house payroll processing experience, or associate degree in accounting or business administration with 5 years in similar role.
• Computer proficiency (MS Excel and Outlook)
• Knowledge of wage laws and tax regulations
• Detail oriented, professional, and reliable
• Strong analysis, organization, time management, and written and verbal communication skills
• Flexible, inventive, positive attitude – self-starter with a collaborative desire to see the team succeed
• Comfortable communicating with all levels of the organization

Preferred Experience, Knowledge, and Skills

• Knowledge and familiarity with basic accounting principles and practices
• Experience with union pay structures/rules/reporting in a sizable multi-state construction company
• Experience/Understanding in certified, prevailing wage rules and reporting.
• Experience in an ERP environment – Vista Viewpoint
• Traditional indoor office environment. Some office workers may travel to construction sites periodically.

Physical Demands

• The physical demands described below are representative of but not limited to the physical exertion generally required to perform the essential functions of this job.
• While performing the duties of this job, the employee is regularly required to sit for long periods of time while using a keyboard. They are frequently required to stand and walk. They are occasionally required to lift, carry, push, pull, and reach overhead materials up to 20 pounds, along with frequent gross manipulation using their hands. The visual requirements include demonstrating or having vision corrected to 20/20. In general, this position includes sedentary work that primarily involves sitting and/or standing as well as repeating motions that include the wrists, hands, and/or fingers.