Payroll Specialist

COPC Brand; Westerville (OH); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Benefits Eligible

Job summary

COPC Brand in Westerville, OH is seeking a Payroll Specialist to process bi-weekly payroll for about 2,000 employees across 90+ locations in Central Ohio. The role involves 401k contributions, garnishments, and benefit deductions while maintaining accuracy and compliance.

Schedule is Monday–Friday, 8am–5pm with full-time benefits eligibility; candidate must handle diverse tax jurisdictions and year-end processing with strong Excel and HRIS skills.

Qualifications

• Minimum of five (5) years of hands-on payroll processing experience, garnishments, W-2, and federal, state and local taxation.
• Minimum of three (3) years Accounting General Ledger experience.
• Ability to work Sundays and/or Holidays when payroll deadline requires.

Responsibilities

• Process biweekly payrolls accurately for physicians and employees across multiple local tax jurisdictions.
• Review payroll data, timecards, earnings, deductions, and benefit elections for accuracy.
• Process and maintain garnishments and court-ordered deductions.
• Research account reconciliations for payroll accounts.
• Generate and compile payroll reporting and assist in year-end data review and compliance.

Skills

Payroll processing

Garnishments

W-2 processing

Tax compliance

Timekeeping

Excel

Workday

HRIS

GL accounting

Education

High School diploma or GED

Associate degree preferred

Tools

Workday

HRIS

Excel

Job description

The Payroll Specialist is a vital contributor to our Accounting services and will process bi-weekly payroll for approx. 2,000 employees (both hourly & salary) across our 90+ locations in Central Ohio. This position is also responsible for all other payroll related duties including but not limited to 401k contribution processing, garnishments, and benefit deductions.

• Full-Time/Benefits Eligible
• Monday - Friday - 8am - 5pm
• Westerville, OH

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Process biweekly and/or other scheduled payrolls accurately and within established deadlines for physicians and employees across multiple local tax jurisdictions.
• Review payroll data, timecards, earnings, deductions, benefit elections, and payroll changes for accuracy before payroll is finalized.
• Process and maintain employee garnishments, including child support orders, tax levies, creditor garnishments, and other court-ordered deductions.
• Research account reconciliations for payroll accounts.
• Review, research and respond to employee questions regarding pay and payroll taxes.
• Manage pending pay items and retroactive pay calculations.
• Approve manager self-service transactions to ensure completeness for payroll processing.
• Generate and compile reporting for payroll purposes, including standard and custom reports.
• Assist in year-end data review and compliance.
• Administer 401K contributions and loan payments.
• Perform other payroll-related duties and special projects as assigned.

QUALIFICATIONS:

Education, Licensures & Certifications

• Required: High School diploma or GED
• Required: Minimum of five (5) years of hands-on Payroll processing experience, payroll adjustments, retroactive payments, garnishments, W-2, and federal, state and local taxation.
• Required: Minimum of three (3) years Accounting General Ledger experience.
• Required: Work on Sundays and/or Holidays when payroll deadline requires.
• Preferred: Associate’s degree in related field or equivalent education and experience.
• Preferred: Payroll experience within a physician group, healthcare organization, medical practice, or similar healthcare environment.

Knowledge, Skills & Abilities

• Excellent verbal & written communication skills and interpersonal skills with ability to communicate to employees and Physicians at all levels of the organization.
• Innovative problem solving, critical thinking and analytical skills.
• Experience with 401(k) calculations, courtesy tax issues, retro earnings, employee payroll questions, running payroll reports and assisting with year-end compliance.
• Strong computer and system skills, including advanced proficiency with Microsoft Excel; Workday experience preferred.
• Working knowledge and experience with Payroll & Timekeeping platforms, as well as HR Information Systems (HRIS); UKG experience preferred.
• Ability to work on a team, be flexible, and display a positive attitude.
• Ability to work independently and prioritize and organize work effectively in order to complete daily tasks efficiently and on time.
• Ability to understand complex GL coding.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.