Payroll Specialist

TaskVerse; United States; Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Hybrid schedule

401(k) retirement plan

Professional development

Job summary

Addison Group is seeking a detail-oriented Payroll Specialist to manage and execute payroll cycles accurately across multiple schedules. You will collaborate with HR and Finance, ensure regulatory compliance, and maintain precise payroll records in UKG Ready.

The ideal candidate has an Associate degree (Bachelor preferred), at least three years of payroll processing experience, strong Excel skills (PivotTables, VLOOKUP/XLOOKUP), and excellent communication and time management abilities.

Qualifications

• Associate degree required; bachelor’s degree preferred in Accounting/Finance/Business Admin or related field.
• Minimum of three years payroll processing experience with payroll systems/software.

Responsibilities

• Process bi-weekly, semi-monthly, and monthly payrolls accurately and on time.
• Validate payroll data including timesheets, wage calculations, direct deposits, and tax forms.
• Prepare payroll reports for finance, HR and leadership to support decisions.
• Audit payroll transactions and implement corrective actions when needed.
• Maintain confidential payroll records in compliance with data privacy laws.
• Coordinate with HR and Finance to implement payroll changes and improvements.

Skills

Payroll processing

Excel

Data analysis

Time management

Customer service

Communication

Education

Associate degree

Bachelor’s degree in Accounting/Finance/Business Admin

Tools

UKG Ready

Microsoft Excel

Job description

About The Company

Addison Group is a leading professional services firm dedicated to connecting talented individuals with innovative organizations across various industries. Renowned for its commitment to excellence, Addison Group offers comprehensive staffing, consulting, and workforce solutions tailored to meet the unique needs of its clients. The company fosters a dynamic and inclusive work environment that encourages growth, collaboration, and continuous learning. With a strong reputation for integrity and professionalism, Addison Group is committed to providing exceptional service to both its clients and employees, ensuring a positive impact on communities and industries alike.

About The Role

The Payroll Specialist plays a vital role within Addison Group, responsible for managing and executing payroll processes accurately and efficiently. This position requires a detail-oriented professional who can handle multiple payroll cycles, ensure compliance with all applicable federal, state, and local regulations, and serve as the primary point of contact for payroll-related inquiries. The Payroll Specialist collaborates closely with Human Resources and Finance departments to streamline payroll operations, maintain precise records, and support audit and reporting activities. This role offers an excellent opportunity for a payroll professional to contribute to a reputable organization while advancing their career in payroll management.

Qualifications

The ideal candidate will possess an associate’s degree at minimum, with a bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred. Candidates should have at least three years of payroll processing experience, demonstrating proficiency in payroll systems and software, preferably UKG Ready. Strong technical skills in Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUP, and data analysis, are essential. The candidate must be capable of managing multiple priorities under tight deadlines, exhibit excellent customer service skills, and demonstrate a high level of attention to detail. Effective communication skills, initiative, and strong time management abilities are critical for success in this role.

Responsibilities

• Process and review bi-weekly, semi-monthly, and monthly payrolls to ensure accuracy and timeliness.
• Validate payroll data by reviewing timesheets, wage calculations, and employee information, including direct deposit and tax forms.
• Prepare comprehensive payroll reports for finance, HR, and leadership teams, supporting decision-making processes.
• Audit payroll transactions regularly to identify discrepancies, errors, or areas for process improvement, implementing corrective actions as needed.
• Maintain confidential employee payroll records, ensuring compliance with data privacy standards and legal requirements.
• Manage wage garnishments, liens, and other deductions in accordance with federal and state laws.
• Research and resolve payroll-related issues efficiently, providing clear communication and support to employees and management.
• Assist with quarterly payroll tax filings and year-end activities, including preparing and distributing Forms W-2 and other required documentation.
• Ensure adherence to all federal, state, and company payroll policies, maintaining up-to-date knowledge of relevant regulations.
• Configure and maintain payroll tax accounts and state tax codes within UKG, keeping current with changing payroll legislation.
• Coordinate with HR and Finance teams to implement payroll changes, updates, and system improvements.
• Develop, document, and maintain payroll procedures and internal controls to ensure operational consistency and compliance.
• Perform additional tasks as assigned by management to support payroll operations and organizational goals.

Benefits

Joining Addison Group as a Payroll Specialist offers a competitive compensation package ranging from $60,000 to $65,000 annually. The position is eligible for a comprehensive benefits package, including medical, dental, vision insurance, and participation in the company’s 401(k) retirement plan. Employees also enjoy a supportive work environment that emphasizes professional development, work-life balance, and career growth opportunities. The hybrid work schedule allows for flexibility, with three days in the office (Tuesday-Thursday) and remote work on other days. Addison Group values its employees and is committed to fostering a culture of collaboration, innovation, and recognition.

Equal Opportunity

Addison Group is an Equal Opportunity Employer. The company provides equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, veteran status, or any other protected characteristic under applicable federal, state, and local laws. Reasonable accommodations are available for qualified individuals with disabilities upon request. Addison Group is dedicated to fostering an inclusive environment where all employees can thrive and contribute to the company’s success.