Senior Payroll Specialist

Addison Group; Chicago (IL); Hybrid; USD 51,000 - 58,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k)

Hybrid schedule

Contract duration: 3–5 months

Job summary

Addison Group seeks an experienced Sr. Payroll Specialist to oversee end-to-end payroll for a large workforce in a temporarily contracted role. You will manage biweekly processing, ensure multi-state compliance, and resolve payroll discrepancies with minimal oversight.

The position emphasizes confidentiality, accuracy, and collaboration with HR and Finance. Training will be provided, with potential for remote work after onboarding.

Qualifications

• Experience managing high-volume payroll independently.
• Experience supporting multi-state payroll (IL, CA, etc.).
• Strong knowledge of federal and state payroll tax requirements.
• FLSA wage and hour regulations knowledge.
• Experience processing exempt and non-exempt employees.
• Hands-on ADP Workforce Now experience is required.

Responsibilities

• Manage biweekly payroll processing for salaried and hourly staff.
• Support payroll across multiple states and tax jurisdictions.
• Review payroll data for accuracy and resolve discrepancies before processing.
• Respond to employee pay questions and deductions.
• Calculate and reconcile payroll taxes and compensation transactions.
• Administer deductions for retirement plans, loans, garnishments.
• Coordinate payroll files with external vendors and third-party administrators.
• Ensure compliance with wage and hour laws and regulations.
• Assist with payroll audits and related procedures.
• Maintain payroll procedures and internal controls.
• Utilize ADP to process payroll and generate reports.
• Prepare recurring payroll expense reports and ad hoc analyses.
• Collaborate with HR and Finance to maintain accurate records.
• Research and resolve payroll discrepancies promptly.

Skills

High-volume payroll management

Multi-state payroll experience

Attention to detail

Independent work

Confidential information handling

Tools

ADP Workforce Now

Job description

Assignment Type: Temporary Contract – Approximately 3–5 Months

Pay: $37–$42/hour

Work Schedule: Monday–Friday, 40 hours per week- Hybrid

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

Our client is an established financial services organization with a long-standing presence in the Chicago market. The company offers a collaborative environment, a strong HR function, and a flexible working culture.

Job Description:

We are seeking an experienced Sr. Payroll Specialist to oversee end-to-end payroll operations for a large employee population.

Key Responsibilities:

• Manage biweekly payroll processing for a workforce that includes both salaried and hourly employees.
• Support payroll for employees working across multiple states and tax jurisdictions.
• Review payroll data for accuracy and resolve discrepancies prior to final processing.
• Respond to employee questions related to pay, deductions, taxes, and other payroll matters.
• Calculate and reconcile payroll taxes and compensation-related transactions.
• Administer payroll deductions associated with retirement plans, loans, garnishments, and other employee programs.
• Coordinate payroll files and required information with external vendors and third-party administrators.
• Ensure compliance with applicable federal, state, and local wage and hour requirements.
• Assist with payroll-related audits, including retirement plan, workers' compensation, and financial audits.
• Maintain payroll procedures, documentation, and internal controls.
• Utilize ADP to process payroll, maintain employee payroll information, and generate reporting.
• Prepare and analyze recurring payroll expense reports.
• Develop customized and ad hoc payroll reports as requested.
• Partner with Human Resources, Finance, and other internal teams to maintain accurate employee and payroll records.
• Research and resolve payroll discrepancies in a timely manner.

Qualifications:

• Previous experience independently managing or processing high-volume payroll.
• Experience supporting a multi-state employee population, including employees in states such as Illinois and California.
• Strong knowledge of federal and state payroll tax requirements.
• Working knowledge of wage and hour regulations, including FLSA requirements.
• Experience processing payroll for both exempt and non-exempt employees.
• Hands-on experience with ADP required; ADP Workforce Now is highly preferred.
• Ability to work independently and manage payroll deadlines with minimal oversight.
• Excellent attention to detail and ability to handle confidential employee information.
• Position is expected to last approximately 3–5 months.
• Target start date is as soon as possible.
• Could be primarily remote schedule following initial training.
• Flexible daily start and end times.
• Opportunity to join an established and growing financial services organization.
• High level of ownership and autonomy over payroll operations.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applications for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.