Payroll Specialist

MediaCo Holding Inc; United States; On-site; USD 60,000 - 70,000; Full time

Job summary

MediaCo Holding Inc is seeking a Payroll Specialist for a remote role open to candidates residing in NC, SC, GA, NJ, TX, or CT. The position supports the Payroll and Human Resources team with multi-state payroll processing and compliance, with annual salary between $60,000 and $70,000.

The ideal candidate will manage bi-weekly payrolls, time and attendance, W-2 processing, and data integrity, partnering with HR and Finance.

Qualifications

• Associates degree in related field and 4 years payroll experience or equivalent.
• Experience with integrated Payroll/HR system, preferably ADP Workforce Now.
• Union, multi-state tax experience preferred (CA, WA, IL, NY/ NYC).
• Excel skills (pivot tables, v-lookups) and knowledge of Outlook/Word/Adobe Acrobat.
• Flexibility and ability to multi-task.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Customer-service oriented.
• Highly detail-oriented and curious.
• Bilingual: English/Spanish is a plus.

Responsibilities

• Perform daily payroll operations for multiple bi-weekly payrolls.
• Coordinate with HR, Finance and other teams.
• Ensure FLSA compliance for multi-state operations.
• Reconcile timecards and obtain supervisor approvals.
• Data entry/imports for payroll adjustments; maintain records for audits.
• Year End processing, including W-2 review and distribution.
• Document payroll processes.
• Provide support to team members and management regarding payroll inquiries.

Skills

Excel

Time management

Communication

Detail-oriented

Bilingual English/Spanish

Education

Associate degree in related field

Tools

ADP Workforce Now

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Payroll Specialist

Remote, Remote, US

4 days ago Requisition ID: 1419

Salary Range: $60,000.00 To $70,000.00 Annually

Payroll Specialist

This remote position is open only to candidates who live and work in the following states: NC, SC, GA, NJ, TX, CT

Why You’ll Love Working Here

You’ll join a collaborative HR team that values trust, innovation, and continuous improvement. Together, we’re building an environment where people feel supported, empowered, and proud to do their best work.

Position Summary:

As a member of the Payroll and Human Resources team, the Payroll Specialist plays a critical role in supporting all areas within the Payroll department. The ideal candidate must be able to multi-task, work well under pressure, maintain a high level of confidentiality, and work as part of a team, as well as individually, with minimal supervision.

What you’ll be doing

• Perform daily Payroll department operations, including preparation of multiple bi-weekly payrolls, new hire time and attendance training, employee self-service login reset, verifications of employment, and off-cycle payments
• Interface with Human Resources, Finance, and other teams as required
• Monitor and ensure FLSA compliance for multi-state operations
• Reconcile timecards, including contacting team members and supervisors to obtain timesheet approvals
• Data entry/imports for payroll adjustments; maintain accurate payroll records for audit/compliance; report creation and distribution to business partners
• Resolve tax issues, working with ADP tax and internal resources; maintain records and documentation regarding state issues
• Year End processing, including W2 review, approval and distribution, and preparation for the new year
• Document payroll processes
• Provide support to team members and management regarding all payroll inquiries in a timely manner
• Perform other related duties as required and assigned

What we’re looking for

• Associates degree in a related field and 4 years of payroll experience or equivalent combination of education and experience
• Experience working with integrated Payroll/HR system, preferably ADP Workforce Now
• Union, implementation, and multi-state tax experience preferred (including CA, WA, IL, NY/ NYC)
• Intermediate Excel skills (pivot tables, v-lookups) and knowledge of other standard software including Outlook, Word, and Adobe Acrobat
• Flexibility and ability to multi-task
• Excellent organizational and time management skills
• Strong verbal and written communication skills
• Customer-service oriented
• Highly detail-oriented and curious
• Bilingual: English/Spanish is a plus

MediaCo Operations is an Equal Opportunity Employer.