Payroll Operations Manager

ESPO Corporation; Charlotte (NC); On-site; USD 120,000 - 150,000; Full time

Benefits offered by this job

PTO

Group Health and Dental Insurance

401k

Job summary

ESPO Corporation is seeking a Payroll Operations Manager in Charlotte, NC to lead payroll processing with our outsourced provider and ensure data integrity.

This role oversees schedules, compliance, reporting, and vendor relationships, plus mentoring payroll staff and providing insights to leadership.

Direct hire, onsite, with a $120k–$150k salary range and benefits; bachelor’s in HR or related field and 5+ years’ experience preferred.

Qualifications

• Bachelor's degree in HR, Business Administration, or related field.
• 5+ years of experience in HR data management and payroll coordination.
• Proficiency with HR software (Workday, ADP Lyric) and Microsoft Office.

Responsibilities

• Oversee outsourced payroll to ensure accurate, timely processing.
• Manage payroll schedules, deductions, and adjustments with external provider.
• Ensure compliance with federal, state, and local payroll laws.
• Prepare payroll reports and assist with tax filings and year-end activities.
• Supervise or coach payroll staff and provide training.

Skills

Payroll coordination

HR data management

Analytical skills

Communication skills

Leadership

Education

Bachelor's degree in HR/Business Administration

Tools

Workday

ADP Lyric

Microsoft Office

Job description

Job Title: Payroll Operations Manager
Location: Charlotte, NC
Job Type and Duration: Direct Hire/Permanent
Pay range: $120k - $150k

Summary Description

We are seeking a skilled and experienced Payroll leader to manage and coordinate with our outsourced payroll provider The ideal candidate will be responsible for ensuring accurate and timely payroll processing through our external partner, maintaining employee data integrity, and providing strategic insights through data analysis. This role requires a strong understanding of HR processes, exceptional attention to detail, and the ability to lead a team effectively.

What you'll be doing

Payroll Coordination

• Oversee and liaise with the outsourced payroll provider to ensure accurate and timely payroll processing
• Manage payroll schedules, deductions, and adjustments in collaboration with the external provider.
• Resolve payroll discrepancies and respond to plant / employee inquiries
• Collaborate with finance and accounting teams to ensure accurate financial reporting.

Compliance and Reporting

• Ensure compliance with federal, state, and local payroll laws and regulations.
• Prepare and submit required payroll reports
• Work with third party partners to prepare tax filings and year-end activities.
• Stay updated on changes in payroll legislation and best practices.

Team Leadership & Support

• Supervise or support payroll specialists or coordinators
• Provide training, guidance, and performance feedback to payroll staff
• Act as a point of escalation for complex payroll issues

Reporting

Generate and analyze payroll to provide insights and support decision-making. Present findings to senior management.

Vendor Management

Liaise with outsourced payroll vendor to ensure service level agreements are met. Evaluate vendor performance and provide support in in contract negotiations.

Employee Support

Provide support to plants, HR team and employees regarding payroll inquiries. Conduct training sessions to educate employees on system usage.

Project Management

Lead HR projects related to payroll, including system implementations and upgrades

Location

This is an onsite position located out of the Charlotte, NC (South End) Office

We'd love to hear from you if:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Minimum of 5 years of experience in HR data management and payroll coordination.
• Proficiency in HR software (Workday, ADP Lyric) and Microsoft Office Suite
• Excellent analytical and problem-solving skills.
• Strong communication and interpersonal skills.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills.

Preferred Qualifications

• Certification in Payroll (e.g., CPP) or HR (e.g., PHR, SPHR).
• Experience with data analysis and reporting tools.
• Experience managing payroll for a manufacturing or complex organization
• Exposure to HRIS systems and integrations

Benefits

• PTO
• Group Health and Dental Insurance
• 401k after you have satisfied the necessary waiting periods.

Contact

ESPO Corporation

www.espocorp.com

630-789-2525

View all open jobs at www.espocorp.com/jobs

We are an Equal Opportunity Employer and value the benefits of diversity in our workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity and expression, national origin, disability, protected Veteran status, or any other attribute or protected characteristic by law. If you need assistance applying, please get in touch with us directly.