Lead Payroll Specialist

BlueSprig; Houston (TX); Remote; USD 65,000 - 70,000; Full time

Job summary

BlueSprig is seeking a Lead Payroll Specialist to support weekly payroll processing and serve as the escalation point for complex cases. You will audit imports, post payroll to WorkForceNow, and drive process improvements while overseeing payroll tax administration.

The role requires strong analytical skills, experience with multi-state payroll, and collaboration across departments. This remote position operates Monday–Friday, with potential overtime during payroll weeks.

Qualifications

• Requires Associate or Bachelor's degree or 3–4 years of related experience.
• Experience with multi-state payroll is preferred.
• Strong data analysis and accuracy in payroll processing required.

Responsibilities

• Perform accurate and timely payroll processing for hourly and salaried staff.
• Use ADP and Central Reach for time and attendance data.
• Process and review off-cycle payroll checks as needed.
• Review pre-payroll reports for errors and omissions.
• Support bi-weekly payroll processing and balance research.
• Respond to payroll inquiries promptly.
• Assist in developing and documenting process improvements.
• Ensure regulatory compliance with payroll policies and laws.
• Collaborate with tax function to file payroll taxes and amendments.
• Maintain payroll internal controls and stay updated on state regulations.

Skills

Payroll processing

Data analysis

Regulatory compliance

Attention to detail

Education

Associate or Bachelor’s degree

Tools

ADP

Central Reach

Microsoft Office

Job description

Position Summary:

The Lead Payroll Specialist works as a member of a highly functioning team and supports weekly payroll processing. The Lead Payroll Specialist serves as an escalation person for unique payroll cases. In addition, the Lead Payroll Specialist is responsible for audits and imports, data analysis, posting payroll to the HRIS WorkForceNow, payroll reconciliations, using critical thinking to manage ad hoc projects and requests, driving process improvements, and oversight of daily and weekly payroll tax administration.

Job Duties and Responsibilities include the following. Other duties may be assigned.

• Performs accurate and timely payroll processing for hourly and/or salaried team members
• Utilizes ADP and Central Reach systems for time and attendance gathering
• Processes and reviews off-cycle checks, as needed
• Reviews of pre-payroll reports for all hourly and/or salaried payrolls for errors and omissions
• Supports bi-weekly payroll processing, comparing, and balancing which includes researching discrepancies and making corrections
• Responds to and resolve administrative inquiries and questions in a timely manner
• Assists in the development, implementation, and documentation of improvements for internal processes
• Analyzes transactions for regulatory compliance in accordance with policies, procedures, and federal/state laws
• Assist the payroll tax function to include partnering with other departments and/or third-party administrators to ensure timely filing of payroll tax returns and amendments and researching tax notices, overseeing weekly auditing processes and updates of payroll tax records.
• Adheres to payroll internal controls, company policies and procedures, and practices
• Stays abreast of multi-state regulatory requirements and company policies

Role Details: Remote Position Monday through Friday 8:00am-5:00pm , during payroll weeks hours may be extended based on business needsPay Rate : 65,000-70,000 based on experienceQualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/ Experience: Associate or bachelor's degree from a college or university: or 3 to 4 years of related experience. Ability to meet strict deadlines and prioritize assignments in a fast-paced environment. Experience processing multi-state payroll is preferred.

Language Ability: Read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Write routine reports and correspondence. Speak effectively before groups of clients or employees.

Mathematical Ability: Add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Compute rate, ratio and percent, and draw and interpret bar graphs.

Reasoning Ability: Define problems, collect data, establish facts, and draw valid conclusions. Interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Computer Skills: Advanced Proficiency in Microsoft Office suite. (Word, Excel, PowerPoint, Access, Publisher, Outlook, Chrome, Internet Explorer).

Certificates and Licenses: N/A

Travel Requirements: Traveling as needed within region/territory. Have reliable means of transportation. Meet requirements of our Motor Vehicle policy.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually unpredictable.

Physical Demands:

While performing the duties of this Job, the employee is regularly required to sit; use hands to type finger, handle, or feel. The employee is frequently required to stand and walk. The employee is occasionally required to reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.

The above job description is not intended to be an all-inclusive list of duties and standards of the position and can be modified as needed.

BlueSprig is an Equal Opportunity Employer. BlueSprig aims to be an inclusive and equitable employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment decisions are made on the basis of qualifications, merit, and business need. At BlueSprig, we level the playing field for all.