PAYROLL SPECIALIST

Coalition Technologies; United States; Remote; USD 60,000 - 80,000; Full time

Job summary

An innovative firm is seeking a Payroll Specialist to join their dynamic team. This role involves processing bi-weekly payroll for over 250 employees while ensuring accuracy and compliance with government regulations. The company offers a supportive remote work culture, competitive profit-sharing bonuses, and a robust benefits package including medical, dental, and vision insurance. Ideal candidates will possess strong communication skills and a keen attention to detail, thriving in a fast-paced environment. If you're passionate about payroll and looking for career growth, this opportunity is perfect for you.

Benefits

Profit-sharing bonus plan

Paid Time Off

Subsidized gym memberships

Medical, dental, vision insurance

International Health Insurance Reimbursement

Device upgrade reimbursement

Career development plans

Job-specific incentives

Qualifications

• Experience in payroll processing and handling employee compensation.
• Proficient in using payroll software and managing timecards.

Responsibilities

• Prepare and process bi-weekly payroll for 250+ employees.
• Ensure accurate payroll information and maintain confidentiality.
• Assist HR with new hire paperwork and manage terminations.

Skills

Strong communication skills

Problem solving

Time-management

Attention to detail

Customer service

Education

2-3 years of payroll experience

Experience with Quickbooks

Working knowledge of Google Workspace

Tools

Quickbooks

Google Workspace

Job description

Coalition Technologies is devoted to delivering clients the highest quality work while providing our team a fun, thriving, and innovative environment. Along with the opportunity for tremendous career growth and rapid advancement, CT offers:

• The most competitive profit-sharing bonus plan in the industry, paying up to 50% of company profits to full-time employees each month.
• A highly competitive Paid Time Off plan, promoting quality work-life balance.
• Subsidized gym memberships to help team members feel their best.
• Medical, dental, vision, and life insurance packages for all US-based team members.
• International Health Insurance Reimbursement Program for all international team members, a benefit unique to Coalition.
• Device upgrade and learning reimbursement programs.
• Motivating career development plans with clearly defined goals and rewards.
• Additional job-specific incentives and bonuses.
• Plus, 100% of our team works remotely with the support of time tracking software. Our company culture specializes in supporting remote team members, and we've been doing so for more than a decade. CT welcomes your application, wherever in the world it's coming from!

PRINCIPLE RESPONSIBILITIES:

The primary responsibility of the Payroll Specialist is to successfully prepare and process a bi-weekly payroll for approximately 250+ employees and contractors. This position works within the Accounting Team to handle all employee compensation within the company as well as providing support for Accounts Payable and Accounts Receivable.

• Preparing and processing twice-monthly payroll.
• Ensuring accurate information for approval by deadlines.
• Processing and reviewing timecards within designated HR/payroll software (Quickbooks) and providing follow-up with managers and team leads as needed.
• Tracking, recording, and processing wage garnishments as they are received.
• Assisting HR with new hire paperwork and managing the terminations within payroll software for all staff.
• Providing excellent service when communicating with all other team members regarding questions pertaining to payroll.
• Maintaining confidentiality of sensitive and personal information.
• Working with accounting to reconcile payroll transactions.
• Maintaining personal time off (PTO) records and ensuring PTO is paid out as needed upon terminations.
• Handling all incoming calls/inquiries related to payroll.
• Researching, resolving and communicating resolutions to all interested parties with payroll issues or concerns related to taxation, W-2s, earnings, deductions, reimbursements, and bonuses.
• Helping to ensure payroll practices meet government compliance.
• Providing support to accounting with data entry in Accounts Payable and Accounts Receivable.

Must be able to perform the essential functions of the job, with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

EDUCATION REQUIREMENTS:

2-3 years of payroll experience required; experience with Quickbooks preferred.
Working knowledge of Google Workspace products (Gmail, Google Docs, Google Sheets).

SKILLS AND ABILITIES:

• Strong communication skills, both verbal and written.
• Excellent interpersonal, problem solving, and time-management skills.
• Flexibility and the willingness to be cross-trained and assist as needed.
• Superior attention to detail while meeting tight deadlines
• The ability to occasionally manage conflicting priorities and demands in a fast-paced environment.
• The ability to perform in a team environment with minimum supervision.
• The ability to perform well under pressure.
• The ability to adjust to changing priorities and workloads.
• The ability to learn and apply specific knowledge and technological skills needed for the job.
• A friendly and outgoing personality and the ability to provide excellent customer service both internally and externally for customers with a professional, positive attitude.

We are looking for talented and diligent candidates who excel in our skills tests, and will consider these candidates even if past experience or educational background criteria aren't met.

California, New York, Washington, and Colorado: starting base pay for this position ranges between $18 - $27 per hour. Compensation may vary based on factors such as experience, qualifications, skills test performance, geographic location, and seniority of the position offered. Outside of California, New York, Washington, and Colorado compensation may fall outside the above ranges.

We require a skills test including video as part of our hiring process.

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