Payroll Specialist

ATG Entertainment USA; Town of Texas (WI); On-site; USD 65,000 - 90,000; Full time

Job summary

ATG-Entertainment – North America is seeking a skilled Payroll Specialist to join our North American Payroll team. This role is based in San Antonio and supports multi-state payroll operations with a strong focus on California compliance.

You will work closely with the Payroll Director and handle hands-on payroll processing, union payroll, W‑2s, and year-end tasks using UKG/ADP/Ceridian. This position requires in-office presence a minimum of four days per week.

Qualifications

• At least 2 years of payroll processing experience.
• Experience with UKG or similar HCM systems.
• Strong Excel skills including formulas, pivot tables, and VLOOKUPs.
• Experience preparing union benefit reports and coordinating payments.
• Knowledge of federal and state payroll regulations.

Responsibilities

• Process weekly full-cycle payroll for salaried, hourly and union staff across three San Francisco venues using UKG.
• Identify and resolve payroll discrepancies and processing issues.
• Process off-cycle payrolls including manual checks for terminations, bonuses and retro pay.
• Review timecard data in ABI Mastermind and UKG Ready for compliance.
• Import and reconcile variances in UKG-Time and Attendance.
• Maintain accurate electronic payroll records.
• Respond to employee payroll questions.
• Process employee changes such as deductions, garnishments, pay rate changes, withholding changes, and terminations.
• Assist cross-training payroll staff; support issuance of W-2s and 1095-Cs.
• Perform other payroll duties as assigned.

Skills

Payroll processing

UKG experience

Union experience

Excel proficiency

California wage & hour knowledge

Tools

UKG

ADP

Ceridian

Job description

Job Description

ABOUT THE POSITION

ATG-Entertainment – North America is looking for a skilled Payroll Specialist to join our North American Payroll team. This role is based in San Antonio and supports multi-state payroll operations with a strong focus on California compliance. You will work closely with the Payroll Director and play a key role in ensuring accurate and timely payroll processing for a large and diverse workforce.

The ideal candidate has hands-on payroll experience, is proficient in HRIS and HCM systems such as ADP, UKG, or Ceridian, has experience working with unions, and has a solid understanding of California wage and hour requirements.

This position currently requires contributing from the office a minimum of four days per week.

GENERAL RESPONSIBILITIES

• Process accurate and timely weekly full-cycle payroll for salaried, hourly, and union employees across three San Francisco venues using UKG
• Identify, research, and resolve payroll discrepancies and processing issues
• Process off-cycle payroll including manual checks for terminations, bonuses, retro pay, and payroll adjustments
• Review and validate timecard data (ABI Mastermind and UKG Ready), including overtime, paid leave, holiday pay, and separation payouts, and confirm compliance with state, local, union, and department work rules
• Import and reconcile variances in UKG-Time and Attendance
• Maintain accurate electronic payroll files and records
• Respond to employee payroll questions
• Process employee changes such as deductions, garnishments, pay rate changes, withholding changes, and terminations
• Support cross-training of payroll staff to ensure critical payroll functions are conducted efficiently
• Assist with issuance of W-2s and 1095-Cs
• Perform other payroll duties as assigned

UNION REPORTING & CBA ADMINISTRATION

• Update union rates for new CBAs and process retroactive pay, including off-cycle payroll runs when required
• Review weekly theatre settlements and payroll reports to ensure accurate and timely payment of union welfare, pension, dues, and benefit contributions via ACH and checks
• Assist with union audits and related health and pension contributions
• Send benefit breakdowns to unions and Accounts Payable for processing
• Prepare and submit weekly union benefit contribution reports and coordinate related payment requests with Finance to ensure timely remittance to all applicable union funds
• Research and resolve union dues, vacation, and contributions discrepancies within the UKG payroll system
• Review and resolve union payment discrepancy notices
• Assist with union audits related to health, pension, and benefit contributions
• Apply knowledge of collective bargaining agreements to payroll processing and benefits

EXPERIENCE AND SKILLS

• At least 2 years of payroll processing experience required
• Experience using UKG or similar HCM systems preferred
• Strong proficiency in Microsoft Excel, including formulas, pivot tables, and VLOOKUPs
• Experience preparing union benefit reports and coordinating benefit contribution payments, preferred
• Knowledge of payroll best practices and federal and state payroll regulations

COMPETENCIES

• Excellent organizational and time management skills
• Ability to manage multiple priorities and meet deadlines
• Clear and professional communication skills
• Ability to manage confident