Payroll Specialist

Beacon Hill; Swedesboro (NJ); On-site; USD 55,000 - 75,000; Full time

Job summary

Beacon Hill in Mullica Hill, New Jersey, is seeking a Payroll Specialist to ensure accurate and timely payroll processing across multiple states and locations. You will manage employee pay data, deductions, and tax filings while maintaining confidentiality and compliance.

The role reports to the Payroll Manager or HR Manager and requires 3–5+ years of payroll experience with proficiency in major payroll systems. Join a detail-focused team dedicated to payroll accuracy and regulatory compliance.

Qualifications

• 3–5+ years of payroll processing experience.
• Experience with multi-state payroll.
• Strong knowledge of payroll taxes and compliance regulations.
• Proficiency with payroll/HRIS systems (ADP, Workday, UKG, Paylocity, Paychex).

Responsibilities

• Process weekly, bi-weekly, and/or semi-monthly payroll accurately and on time (multi-state and multi-location).
• Enter and maintain employee payroll data including new hires, terminations, and pay rate changes.
• Process deductions, garnishments, benefits, bonuses, commissions, and other withholdings.
• Ensure compliance with federal, state, and local payroll laws.
• Manage payroll tax filings and payments, including W-2 processing and year-end reporting.
• Reconcile payroll to the general ledger and maintain accurate records.
• Oversee direct deposits, fund transfers, and distribution of pay stubs.
• Coordinate with HR on benefits, PTO, onboarding, and offboarding changes.

Skills

Payroll processing

Multi-state payroll

Attention to detail

Analytical skills

Communication skills

Education

Associate/Bachelor degree

Tools

ADP

Workday

UKG

Paylocity

Paychex

Job description

Payroll Specialist (F-1463675-CLD) Mullica Hill, New Jersey

Salary: USD55000 - USD75000 per year

Payroll Specialist- Mullica Hill, NJ

Job Overview

The Payroll Specialist is responsible for the accurate and timely processing of the organization's payroll, ensuring compliance with federal, state, and local regulations. This role manages employee pay data, deductions, tax filings, and payroll-related inquiries while maintaining strict confidentiality. Reports to the Payroll Manager, Controller, or HR Manager.

Key Responsibilities

• Process weekly, bi-weekly, and/or semi-monthly payroll accurately and on time (including multi-state and multi-location payrolls)
• Enter and maintain employee payroll data, including new hires, terminations, pay rate changes, and address updates
• Process deductions, garnishments, benefits, bonuses, commissions, and other withholdings
• Ensure compliance with federal, state, and local payroll, wage, and hour laws
• Manage payroll tax filings and payments (monthly, quarterly, and annual), including W-2 processing and year-end reporting
• Reconcile payroll to the general ledger and maintain accurate records and schedules
• Oversee direct deposits, fund transfers, and distribution of pay stubs
• Respond promptly to employee payroll questions and resolve discrepancies
• Coordinate with HR on benefits, PTO, onboarding, and offboarding changes
• Support internal and external audits with documentation and records
• Participate in special projects, system upgrades, and process improvement initiatives
• Maintain strict confidentiality of employee salary and personal information

Qualifications

• High school diploma required; Associate's or Bachelor's degree in Accounting, Business, HR, or related field preferred
• 3–5+ years of payroll processing experience, including multi-state payroll
• Strong knowledge of payroll processes, taxation, garnishments, and compliance regulations
• Proficiency in payroll/HRIS systems (e.g., ADP, Workday, UKG, Paylocity, Paychex)
• Excellent attention to detail, accuracy, and organizational skills
• Strong analytical, problem-solving, and communication skills
• Ability to handle sensitive information with discretion and meet tight deadlines