Payroll Specialist

Crux Subsurface, Inc.; Spokane Valley (WA); On-site; USD 37,195 - 44,083; Full time

Job summary

Crux Subsurface, Inc. is seeking a Payroll Specialist to support the Payroll Manager in ensuring accurate and timely pay across field and office staff.

This role operates at the intersection of compliance and operations, reviewing timecards, reconciling data across systems, and assisting with certified payroll and union reporting to support regulated projects. The position targets someone who values precision and is eager to develop expertise in construction payroll compliance beyond processing

Qualifications

• Associate's degree in a related field, or equivalent work experience.
• 2+ years of payroll or accounting experience preferred.
• Familiarity with multi-state wage and hour requirements.
• Strong Excel skills and genuine attention to detail.
• Comfort handling confidential information with discretion.
• Construction, certified payroll, or union payroll experience is a plus - we'll train the specifics if you bring the fundamentals.

Responsibilities

• Review employee timecards in HCSS for accuracy and completeness.
• Identify and resolve timekeeping discrepancies with supervisors and field personnel.
• Export and reconcile payroll data between HCSS and our accounting system.
• Assist with certified payroll and prevailing wage reporting.
• Support union payroll and fringe benefit reporting under the Payroll Manager's direction.
• Maintain payroll documentation and respond to audit requests.
• Submit payroll tax data to ADP for filing.

Skills

Excel

Attention to detail

Confidential data handling

Payroll

Multi-state payroll

Education

Associate degree or equivalent experience

Tools

HCSS

ADP

Accounting system

Job description

Crux Subsurface is a geotechnical and foundation construction contractor working on projects across the United States and into Canada. Our payroll function supports a workforce that spans multiple states, prevailing wage projects, and union agreements - which means this role requires precision, not routine.

About the Role

The Payroll Specialist supports the Payroll Manager in ensuring our field and office employees are paid accurately and on time, every pay cycle. This is a detail-driven role at the intersection of compliance and operations: you'll be reviewing timecards, reconciling data across systems, and assisting with certified payroll and union reporting - work that directly affects both our people and our standing on regulated projects.

This is not a role where errors go unnoticed. It's built for someone who takes accuracy seriously and wants to build real expertise in construction payroll compliance, not just process transactions.

What You'll Own

• Review employee timecards in HCSS for accuracy and completeness
• Identify and resolve timekeeping discrepancies with supervisors and field personnel
• Export and reconcile payroll data between HCSS and our accounting system
• Assist with certified payroll and prevailing wage reporting
• Support union payroll and fringe benefit reporting under the Payroll Manager's direction
• Maintain payroll documentation and respond to audit requests
• Submit payroll tax data to ADP for filing

What You Bring

• Associate's degree in a related field, or equivalent work experience
• 2+ years of payroll or accounting experience preferred
• Familiarity with multi-state wage and hour requirements
• Strong Excel skills and genuine attention to detail
• Comfort handling confidential information with discretion
• Construction, certified payroll, or union payroll experience is a plus - we'll train the specifics if you bring the fundamentals

Compensation:

$27-32/hour, depending on experience