Payroll Manager

H&M Shared Services; Center Square (PA); On-site; USD 90,000 - 120,000; Full time

Job summary

Henkels & McCoy is seeking a Payroll Manager to lead and manage all aspects of payroll processing across multiple states and sites, for union and non-union employees, in compliance with regulations and company policy. The role requires expertise in multi-state payroll, certified payroll reporting, and supervision of payroll staff, with emphasis on accuracy, confidentiality, and efficient workflows.

Candidates will work with HR and Accounting to ensure job costing and data integrity, and must

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• Minimum of 5 years of progressive payroll experience, including at least 2 years in a managerial role.
• Demonstrated experience managing multi-state and union payrolls.

Responsibilities

• Oversee full-cycle payroll processing for hourly, salaried, union, and non-union employees across multiple states and job sites.
• Ensure payroll compliance with federal, state, and local laws, including Davis-Bacon Act, prevailing wage requirements, and union contracts.
• Prepare and submit certified payroll reports for government and union projects.
• Partner with HR and Accounting to ensure accurate job costing, labor allocation, and payroll data integrity.
• Maintain and enhance payroll systems, including integrations with timekeeping.
• Investigate and resolve payroll discrepancies; respond to employee inquiries and audit requests.
• Supervise, mentor, and train payroll staff, especially on construction-specific payroll practices.
• Produce accurate payroll-related reports for audits, workers’ compensation, and financial analysis.
• Manage payroll tax filings, year-end reporting, and W-2 processing in a timely manner.
• Act as the Concur Expense System Administrator, managing configurations, user support, and compliance.

Skills

multi-state payroll

managerial experience

attention to detail

analytical skills

communication skills

time management

Education

Bachelor’s degree in Accounting, Finance, Business Administration

Tools

ADP

JD Edwards

Oracle Fusion

Job description

Henkels & McCoy works closely with clients from diverse markets to build enduring partnerships throughout the United States. Our team of seasoned professionals designs, builds, manages, and maintains critical and sustainable infrastructure for the power, oil & gas pipeline, gas distribution, and communications industries. Building on a 100-year legacy of performance and service to utility, commercial, industrial, and government clients, H&M brings together extensive knowledge and innovation to deliver infrastructure construction solutions that meet future energy needs today.

The Payroll Manager is responsible for leading and managing all aspects of payroll processing for both union and non-union employees across multiple states and job sites. This role ensures accurate, timely payroll in full compliance with company policies, union agreements, and federal, state, and local regulations. The ideal candidate will have deep expertise in multi-state payroll operations, union payroll processing, and certified payroll reporting. This position also oversees payroll staff, systems, and workflows while maintaining confidentiality and operational efficiency.

Responsibilities

• Oversee full-cycle payroll processing for hourly, salaried, union, and non-union employees across multiple states and job sites.
• Ensure payroll compliance with federal, state, and local laws, including Davis-Bacon Act, prevailing wage requirements, and union contracts.
• Prepare and submit certified payroll reports for government and union projects.
• Partner with HR and Accounting to ensure accurate job costing, labor allocation, and payroll data integrity.
• Maintain and enhance payroll systems, including integrations with timekeeping.
• Investigate and resolve payroll discrepancies; respond to employee inquiries and audit requests.
• Supervise, mentor, and train payroll staff, especially on construction-specific payroll practices.
• Produce accurate payroll-related reports for audits, workers’ compensation, and financial analysis.
• Manage payroll tax filings, year-end reporting, and W-2 processing in a timely manner.
• Act as the Concur Expense System Administrator, managing configurations, user support, and compliance.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Minimum of 5 years of progressive payroll experience, including at least 2 years in a managerial role.
• Demonstrated experience managing multi-state and union payrolls.

Required Knowledge, Skills, And Abilities

• Proficiency with payroll systems such as ADP, JD Edwards, and Oracle Fusion.
• Exceptional attention to detail and ability to manage complex payroll structures.
• Strong analytical and problem-solving abilities.
• Excellent verbal and written communication skills.
• Ability to prioritize tasks and meet strict deadlines in a fast-paced environment.
• Skilled in Microsoft Excel and other reporting tools.Strong working knowledge of prevailing wage laws, construction labor laws, and certified payroll reporting (a plus).
• Experience with Payroll Processing in the Construction Industry (a plus).