Payroll Specialist

Critchfield Mechanical, Inc.; San Jose (CA); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Comprehensive benefits package

401(k) with company match

Paid vacation and holidays

Job summary

A mechanical contractor specializing in HVAC and plumbing is seeking an experienced Payroll Specialist to manage payroll processes. The ideal candidate will have 5+ years of payroll experience, particularly in a union environment, and a strong understanding of labor practices. This full-time role offers competitive compensation and a comprehensive benefits package including medical, dental, and a 401(k) plan.

Qualifications

• Minimum of 5 years of payroll experience, with at least 3 years in a union or construction-related environment.
• Strong understanding of union labor practices and certified payroll requirements.
• Ability to work independently and manage competing deadlines.

Responsibilities

• Process weekly payroll for union and non-union employees.
• Prepare and submit monthly certified payroll reports.
• Maintain accurate payroll records and handle year-end reporting.

Skills

Payroll processing

Union payroll expertise

Attention to detail

Strong communication skills

Education

Associate’s or Bachelor’s degree in Accounting or Business

Tools

Foundation

Viewpoint

Sage 300 CRE

Job description

Critchfield Mechanical, Inc. provided pay range

This range is provided by Critchfield Mechanical, Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$75,000.00/yr - $90,000.00/yr

Position Overview

We are seeking an experienced and detail-driven Payroll Specialist to manage payroll processes at Critchfield Mechanical Inc, a mechanical contractor specializing in HVAC and plumbing. This position plays a critical role in ensuring the accurate and timely processing of weekly union and non-union payroll.

The ideal candidate will have 5+ years of payroll experience, including construction industry, union payroll expertise, certified payroll, and OCIP/CCIP time reporting.

Key Responsibilities

• Process weekly payroll for union and non-union employees in accordance with labor agreements and project requirements
• Prepare and submit monthly certified payroll reports for public works and prevailing wage projects
• Prepare monthly union benefit statements and ensure accurate and timely remittance to union trust funds
• Stay current on prevailing wage determinations and ensure compliance on government-funded projects
• Maintain accurate payroll records, including employee hours, job classifications, project coding, and job cost allocations
• Handle quarterly and annual payroll tax filings, W-2s, and year-end reporting in coordination with finance team
• Support internal and external audits (e.g., union audits, DOL audits) by providing payroll data and documentation
• Prepare monthly payroll reports for OCIP/CCIP projects

Qualifications

• Minimum of 5 years of payroll experience, with at least 3 years in a union or construction-related environment
• Strong understanding of union labor practices and certified payroll requirements
• Proficient in construction payroll and job costing software (e.g., Foundation, Viewpoint, Sage 300 CRE, or similar)
• High level of accuracy, discretion, and attention to detail
• Ability to work independently and manage competing deadlines in a fast-paced environment
• Strong communication and interpersonal skills

Education & Certifications

• Construction Industry Experience Required.
• Associate’s or Bachelor’s degree in Accounting, Business, or related field Preferred, Not Required

What We Offer

• Competitive compensation based on experience
• Comprehensive benefits package including 100% employer paid medical, dental and life insurance. Voluntary Vision Plan
• 401(k) with company match
• Paid vacation and holidays
• Employee Assistance Program (EAP)
• Team Building Events

Seniority level

• Associate

Employment type

• Full-time

Job function

• Accounting/Auditing

Industries

• Construction