Payroll Specialist

Sweetser; Saco (ME); On-site; USD 31,000 - 37,000; Full time

Benefits offered by this job

Health insurance

HSA/FSA options

Life insurance

Disability coverage

Paid time off

Family leave

403(b) retirement plan

Tuition reimbursement

Professional development

PSLF program

Job summary

Sweetser in Maine seeks a Payroll Specialist to join the payroll team. The role requires processing bi-weekly payroll, assisting with electronic time cards, and resolving discrepancies while maintaining confidentiality.

Ideal candidates will have at least 5 years of payroll experience (in-house and outsourced) and familiarity with benefits, deductions, and reporting. Comprehensive benefits and growth opportunities are offered by Sweetser.

Qualifications

• High School Diploma or equivalency required.
• Minimum of 5 years of combined in-house and outsourced payroll experience.
• Accounts payable experience a plus.

Responsibilities

• Process bi-weekly payroll.
• Assist employees with electronic time cards.
• Process payroll corrections with supervisors and employees.
• Verify payroll and benefits information including exemptions, pay increases, and deductions.
• Prepare reports of earnings, taxes, deductions, and leave.
• Provide customer service to employees and respond to inquiries.
• Resolve payroll discrepancies by analyzing data.
• Maintain payroll operations and confidentiality.

Skills

Payroll processing

Time management

Analytical skills

Interpersonal skills

Customer service

Attention to detail

Education

High School Diploma or equivalency

Tools

Excel

Microsoft Outlook

Payroll software

Job description

Becoming part of the Sweetser family means you can make a difference in the lives of Maine children, adults, and families every day. As a nationally recognized and accredited leader, we offer competitive salaries, a wide range of benefits and the opportunity to join a passionate team of more than 700 employees.

Job Code: 13386

Location: Saco 04072

Department: Other

FT/PT Status: Full Time

Summary:

Hourly Rate: $22.59-$27.00 dependent on years of experience

Sweetser is looking to add a Payroll Specialist to the payroll team! The payroll specialist will assist with payroll processing and reporting for the organization.

Payroll Specialist

ESSENTIAL FUNCTIONS:

• Process bi-weekly payroll.
• Assisting employees with electronic time cards.
• Work with supervisors and employees to process payroll correction forms.
• Verifies all payroll and benefit information including changes in exemptions, pay increases, insurance coverage, deductions, job title and department transfers for all types of employees, salary, hourly, Fee For Service and relief.
• Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability and non-taxable wages.
• Provides customer service to all employees by answering questions and requests for information.
• Resolves payroll discrepancies by collecting and analyzing payroll data.
• Maintains payroll operations by following policies and procedures and reporting needed changes.
• Maintains employee confidence and protects payroll operations by keeping all information confidential.
• Guarantees accuracy of payroll by checking payroll registers and reports.
• Process funding requests for payroll, 403(b) plan, garnishments and wage attachments and other miscellaneous deductions.
• Maintains professional and technical knowledge by attending educational workshops and reviewing professional publications.
• Contributes to team effort by completing related tasks as needed.
• Demonstrates an understanding of the organization’s safety policies and practices by attending required safety trainings and reporting accidents and suspected safety hazards to supervisor.
• Fulfills job function by participating as an active member in all training and participating on organization task forces, as needed.

KNOWLEDGE AND SKILLS:

• Proficient in computerized payroll and accounting systems, including electronic time cards and employee earned time accruals.
• Personal Computer, word processing, spreadsheets (Excel) and data entry skills.
• Proficient with Microsoft Outlook.
• Excellent interpersonal skills required to help educate and assist coworkers, employees and/or supervisors with various needs.
• Strong time management skills and sensitivity to deadlines.
• Demonstrates excellent analytical skills along with excellent written and oral skills.
• Demonstrates excellent organization skills and attention to detail.
• Ability to provide excellent customer service.

EDUCATION: High School Diploma or equivalency required.

Experience Minimum of 5 years of combined in-house and out-sourced payroll experience, Accounts payable experience a plus.

Comprehensive Benefits Package Includes:

• Medical/dental/vision insurance and HSA/FSA options with generous employer contributions
• Employer-paid life insurance and disability coverage
• Employee Assistance Program (EAP) for employees and household members
• 403(b) retirement plan with employer match
• Generous paid time off, paid holidays, and float day
• Paid Family and Medical Leave
• Employee discount program
• Milage reimbursement, applicable incentive and differential pay programs
• Eligibility for annual increases and referral bonuses
• Tuition reimbursement and educational partnership discounts
• 30% tuition discount for UNE’s Online Graduate Programs
• Public Service Loan Forgiveness (PSLF) Program
• Free professional development and training opportunities through the Sweetser Training Institute