Payroll Support Specialist - Part Time

University of New England; Biddeford (ME); On-site; USD 30,000 - 42,000; Part time

Job summary

The University of New England in Biddeford, Maine, is hiring a part-time, temporary Payroll Support Specialist to ensure accurate and timely payroll processing. The role coordinates payroll activities, maintains data, assists with system administration, and provides employee support.

This temporary position offers schedule flexibility and collaboration with Payroll, HR, Finance and IT teams to uphold data integrity, compliance, and efficient payroll operations.

Qualifications

• 1-3 years payroll or payroll administration experience preferred.
• Experience with HRIS and/or payroll systems (e.g., Banner, Workday, ADP).
• Strong organizational skills with attention to detail and accuracy in data management.
• Proficiency in Microsoft Excel and payroll reporting tools.
• Strong communication and customer service skills, with handling confidential information.

Responsibilities

• Coordinate payroll processing schedules and review payroll data for accuracy and timeliness.
• Input, maintain, and audit employee payroll records, including multi-state tax setups, earnings, and deductions.
• Support payroll system configuration, updates, testing, troubleshooting, and user access management.
• Generate payroll reports and maintain payroll procedures, records, and documentation.
• Organize and maintain payroll records for internal and external audits.
• Assist with compliance activities, including multi-state payroll tax documentation, state registrations, and year-end processes (e.g., W-2).
• Respond to employee payroll inquiries and assist with payroll forms and issue resolution.
• Collaborate with Payroll, Human Resources, Finance, and IT teams to support efficient payroll operations.
• Perform other duties as assigned.

Skills

Organizational skills

Attention to detail

Communication skills

Confidentiality

Microsoft Excel

Payroll reporting tools

Education

Associate's or Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or related field

Tools

HRIS systems (Banner, Workday, ADP)

Job description

This is a part-time, temporary position with opportunity for full time employment.

Temporary Payroll Support Specialist supports accurate and timely payroll processing by coordinating payroll activities, maintaining payroll data, assisting with system administration, and providing employee support. This temporary role offers flexibility in scheduling, with hours and days worked to be determined based on departmental needs and candidate availability. This position is on the Biddeford Campus and works closely with Payroll, Human Resources, Finance, and IT teams to ensure data integrity, compliance, and efficient payroll operations.

About The University of New England

UNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.

Responsibilities

• Coordinate payroll processing schedules and review payroll data to ensure accuracy and timeliness.
• Input, maintain, and audit employee payroll records, including multi-state tax setups, earnings, and deductions, while ensuring data confidentiality.
• Support payroll system configuration, updates, testing, troubleshooting, and user access management.
• Generate payroll reports and maintain payroll procedures, records, and documentation.
• Organize and maintain payroll records for internal and external audits.
• Assist with compliance activities, including multi-state payroll tax documentation, state registrations, and year-end processes (e.g., W-2 preparation and distribution).
• Respond to employee payroll inquiries and assist with payroll forms, issue resolution, and related support.
• Collaborate with Payroll, Human Resources, Finance, and IT teams to support efficient payroll operations.
• Perform other duties as assigned.

Qualifications

Associate's or Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or a related field, or an equivalent combination of education and experience.

• 1-3 years of payroll or payroll administration experience preferred, including exposure to multi-state payroll and tax processing (or equivalent combination of education and experience).
• Experience with HRIS and/or payroll systems (e.g., Banner, Workday, ADP ).
• Strong organizational skills with exceptional attention to detail and accuracy in data management.
• Working knowledge of payroll processes, multi-state tax regulations, and wage-and-hour compliance requirements.
• Proficiency in Microsoft Excel and payroll reporting tools.
• Strong communication and customer service skills, with the ability to handle confidential and sensitive information appropriately.

Preferred Qualifications

• Experience supporting payroll system implementations, upgrades, or conversions.
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
• Experience conducting or supporting payroll audits and compliance reviews.

EEO Statement Summary

Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.

Employees in clinical settings must meet the State of Maine's immunization requirements for clinical activity.

Additional Note

This position is not eligible for H-1B visa sponsorship.

Anticipated Pay Range

Anticipated Pay Range $26.00 per hour

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

• Resume

Optional Documents

• Cover Letter
• Letter of Recommendation
• Names and contact information for three professional references