Payroll Specialist

Thomas Edwards Group; Plano (TX); On-site; USD 60,000 - 76,000; Full time

Job summary

Thomas Edwards Group is seeking a Payroll Specialist to manage multi-state payroll for 1,900+ employees across multiple entities using ExponentHR. The role involves accurate net pay calculations, tax withholdings, and supporting timekeeping systems like ADP TimeSaver.

The ideal candidate has at least two years of payroll experience, proficiency with Paycom, ExponentHR, and Excel, and can work independently while ensuring regulatory compliance and timely deliverables.

Qualifications

• High school diploma or GED.
• At least two years of experience in general payroll processing.
• Proficient in payroll/bookkeeping and office software (Excel, Word, Outlook).
• Paycom experience highly preferred.
• Able to work independently and make critical decisions.

Responsibilities

• Process multi-state bi-weekly and weekly payroll for 1900+ employees in ExponentHR.
• Ensure accurate calculations for net pay, withholdings and deductions.
• Review forms for federal, state, and local authorities (W-4 changes).
• Assist with electronic timekeeping (ADP TimeSaver) setup and issue resolution.
• Archive payroll and timecard reports; manage payroll records and 401k deferrals.

Skills

Attention to detail

Interpersonal communication

Customer service

Time management

Independent work

Decision making

Education

High school diploma or GED

Tools

Paycom

ExponentHR

ADP TimeSaver

Job description

Job Description

Payroll Specialist 11106

Summary

Perform the process of payroll in an efficient, accurate and timely manner, while establishing trust from employees to employer.

Essential duties and responsibilities include (but not limited to):

• Processing of multi-state bi-weekly and weekly payroll for 1900+ employees in multiple legal entities. Payroll encompasses union and non-union employees, salary, and hourly employees in ExponentHR.
• Ensures the computing, withholding or deductions associated with net pay is done properly.
• Organizes and reviews forms associated with federal, state, and local authorities, such as Employee Action Notices (EANs) for form W-4 changes, to include applicable state withholdings.
• Assist with supporting the field with the electronic timekeeping software (ADP TimeSaver) which includes:
  • Assist users with issues as they arise either correcting the problems or working with the Payroll Manager or TimeSaver Support to resolve them.
  • Set up employees as needed, including login credentials and alternate work policies.
  • Import hours and punch files into ExponentHR for payroll processing.
  • Archiving Payroll and Timecard reports.
• Records time off for salaried employees on leave, and other applicable maintenance in ExponentHR for payroll processing.
• Oversees the employees 401k deferrals and company match are transferred to the Record keeper.
• Ensures payroll records such as Payroll Funding Reports and General Ledger files are archived from ExponentHR and are recorded on the Cash Log.
• Provide payroll data reports for subpoenas and audits as needed.
• Oversees all garnishment and wage withholding orders, including setting up, inactivating, and notifying agencies of employee terminations.
• Oversees compliance and collection of California Time Record Attestations.
• Assist the Payroll Manager with all company audits to include Financial Audit, Worker’s Compensation and 401k Plan audits as needed.

EDUCATION AND QUALIFICATIONS

• High school diploma or GED equivalent.
• At least two years of experience in general payroll processing.
• Proficient in payroll/bookkeeping (General Ledger), payroll software and office software (reports program, Excel, Word, Outlook, Internet, etc.)
• Paycom experience highly preferred.
• Able to choose among alternative courses of action in carrying out the requirements of the position (i.e., alter payroll schedule, complete tasks that need to be done ASAP)
• Able to work independently
• Able to make critical decisions
• Relies on extensive experience and judgement to plan and accomplish goals.
• Excellent interpersonal communication skills, both written and oral.
• Excellent customer service skills, with ability to multi-task.
• Excellent time management skills.
• Strong organizational skills.

Company Description

Thomas Edwards Group is an Executive Search Firm specializing in the direct hire and interim placement of Accounting, Finance, HR and IT professionals. We’ve been in business since 1997 and the Dallas Business Journal has ranked us a Top Search Firm in Dallas and one of the “Best Places to Work” multiple times. Thomas Edwards Group also made the Inc. 5000 list in 2016 and our award-winning team of Search Consultants, which rank among the best and most experienced in the area, includes MBAs, CPAs, former Big 4 Professionals, Controllers, IT Search Professionals, Finance/Banking, and Business Professionals.