Payroll & Accounting Specialist

Partridge Snow & Hahn LLP.; Providence (RI); On-site; USD 60,000 - 90,000; Full time

Job summary

Partridge Snow & Hahn LLP. is seeking a payroll professional to manage bi-weekly and monthly payroll cycles, ensuring accuracy and compliance across federal, state, and local laws.

You will configure and optimize the Paylocity HRIS, handle vendor invoices, 401(k) submissions, and collaborate with the accounting team on financial data integrity and timely recordkeeping.

Qualifications

• Minimum 2 years’ experience in payroll and accounts payable processing.
• Proficient with Paylocity HRIS and Excel; comfortable with Adobe PDF.
• Ability to maintain strict confidentiality and recordkeeping accuracy.

Responsibilities

• Manage payroll processing to ensure bi-weekly and monthly cycles are accurate and on time.
• Process updates for new hires, terminations, and pay-rate changes.
• Configure payroll system and collaborate to enhance Paylocity HRIS.
• Process electronic payments and verify 401(k) plan submissions.
• Prepare records and reports of payroll transactions for the firm.
• Ensure compliance with federal, state, and local payroll laws.
• Reconcile vendor invoices and accounts payable entries.
• Assist Accounts Receivable functions and expense report processing.
• Reconcile account transactions with the general ledger.

Skills

Payroll expertise

Payroll software

Paylocity

Microsoft Excel

Adobe PDF

Cloud HRIS

Accounts payable

Confidential information handling

Education

Associate degree in accounting, finance, or related field

Tools

Paylocity

Microsoft Office

Job description

Description

This position is responsible for all payroll functions to ensure pay is processed on time, accurately, and in compliance with government regulations. This position also assists the accounting department by processing financial transactions for the firm, including, among others, vendor invoices and client payments, to ensure, timely and accurate record keeping. This position has access to a variety of confidential information which, if divulged, could be detrimental to the firm both internally and externally.

Duties/Responsibilities

• Implements, maintains, and reviews payroll processing system to ensure timely and accurate completion of bi-weekly and monthly payroll cycles, including the processing of salaries, benefits, garnishments, taxes, and other deductions.
• Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Configure payroll system and collaborate with support to further enhance Paylocity HRIS platform.
• Process electronic payments and verifies accuracy of 401(k) plan submissions.
• Prepares and maintains accurate records and reports of payroll transactions.
• Ensures compliance with federal, state, and local payroll, wage, and hour laws.
• Identifies, recommends, and implements updates to payroll processing software, systems, and procedures in an effort to achieve best practices.
• Collaborates with internal departments to gather, analyze, and interpret relevant financial data.
• Receiving, processing, verifying, and reconciling firm invoices.
• Comparing system reports to balances and verifying entries.
• Charging expenses to accounts and cost centers.
• Verifying vendor accounts, paying vendors, invoices, or payment discrepancies.
• Perform certain Accounts Receivable functions on a daily basis.
• Expense report processing.
• Reconciling account transactions with the general ledger.
• Performs other related duties as required or assigned, some of which may be essential to the position.

Required Skills/Abilities

• In-depth knowledge of payroll functions including preparation, balancing, reconciling internal control, and posting payroll and payroll tax data.
• Ability to maintain confidentiality.
• Proficient with payroll software. Paylocity, preferred.
• Proficient with Microsoft Office Suite. Strong knowledge of Excel and Adobe PDF is required.
• Experience with cloud-based HRIS systems, and accounts payable principles, accounting standards, and industry regulations.
• Excellent organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent time management skills with a proven ability to meet all payroll related deadlines.
• Must demonstrate the ability and willingness to occasionally work outside of regular core hours, including overtime, when necessary to meet critical deadlines, address urgent matters, and to supply adequate operational support.

Education and Experience

• Proficient with payroll software. Paylocity, preferred.
• Minimum of 2 years’ experience in payroll and accounts payable processing.
• Associate degree in accounting, finance, or related field; or equivalent experience.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Partridge Snow & Hahn LLP is an EEO employer.