Payroll Specialist

RedBrick Staffing; San Diego (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

RedBrick Staffing is seeking a detail-oriented payroll professional to manage multi-state payroll processing from onboarding to year-end reporting. You will ensure CA wage-and-hour compliance, handle W-2s and tax filings, and work with HR on system changes in a fast-paced environment.

The role requires 3+ years of experience, knowledge of FLSA regulations, and strong Excel skills to support audits and month-end close with accuracy.

Qualifications

• High school diploma or equivalent; Bachelor’s in Accounting, Business, or similar preferred; FPC & CPP preferred
• 3+ years of multi-state full-cycle payroll processing experience
• Strong knowledge of CA wage-and-hour requirements
• Strong knowledge of FLSA requirements & Fed/State payroll tax regs
• Experience preparing quarterly payroll tax filings, processing W-2s, & responding to agency notices
• Experience processing garnishments & benefit deductions
• Basic understanding of accounting principles (e.g. journal entries, account reconciliations)
• Intermediate Microsoft Excel skills (i.e., lookups, pivot tables)
• Strong attention to detail & organizational skills
• Good verbal & written communication skills
• Able to multitask & work in a fast-paced environment

Responsibilities

• Process payroll & adhere to established policies & processes
• Perform payroll reviews – investigate variances, discrepancies, etc.
• Review timecards for errors, etc.
• Review all manual timecard changes
• Review meal period waivers & ensure legal compliance
• Review & calculate OT, double OT, bonuses, commissions, premiums, etc.
• Review & maintain sick leave, PTO, and vacation balances
• Reviews wage statements for compliance
• Review benefit & insurance premium deductions
• Reconcile 401(k) & other benefit deductions
• Enters new hires, rate changes, status changes, & final pay for terms
• Partner with HR on all employee system changes
• Process multi-state payroll
• Process W-4s maintain accurate tax withholding records
• Process & monitors garnishments, wage orders, & other deductions
• Act as POC for payroll dept.
• Respond to EDD & other agency inquiries
• Monitor uncashed payroll checks
• Maintain payroll journal entries into GL
• Support Accounting with month-end close
• Prepare, review, & reconcile quarterly/annual Fed, State, & local payroll tax filings
• Prepare year-end payroll reports & W-2s
• Support workers’ comp premium audits, 401(k) plan audits & all compliance reports
• Maintain payroll records for potential audits
• Adhere to all payroll record legal compliance
• Support automation of payroll processes in efforts to improve efficiency & accuracy
• Stay up-to-date on all State, Fed. regulations, etc.
• Other duties as assigned

Skills

Payroll processing

Multi-state payroll

CA wage-and-hour knowledge

FLSA & tax regs

W-2 filings

Garnishments

Excel

Attention to detail

Verbal & written communication

Fast-paced environment

Education

Bachelor's degree in Accounting/Business

FPC & CPP preferred

Tools

Excel

Job description

Job Description

Job Description

Job Responsibilities :

• Process payroll & adhere to established policies & processes
• Perform payroll reviews – investigate variances, discrepancies, etc.
• Review timecards for errors, etc.
• Review all manual timecard changes
• Review meal period waivers & ensure legal compliance
• Review & calculate OT, double OT, bonuses, commissions, premiums, etc.
• Review & maintain sick leave, PTO, and vacation balances
• Reviews wage statements for compliance
• Review benefit & insurance premium deductions
• Reconcile 401(k) & other benefit deductions
• Enters new hires, rate changes, status changes, & final pay for terms
• Partner with HR on all employee system changes
• Process multi-state payroll
• Process W-4s maintain accurate tax withholding records
• Process & monitors garnishments, wage orders, & other deductions
• Act as POC for payroll dept.
• Respond to EDD & other agency inquiries
• Monitor uncashed payroll checks
• Maintain payroll journal entries into GL
• Support Accounting with month-end close
• Prepare, review, & reconcile quarterly/annual Fed, State, & local payroll tax filings
• Prepare year-end payroll reports & W-2s
• Support workers’ comp premium audits, 401(k) plan audits & all compliance reports
• Maintain payroll records for potential audits
• Adhere to all payroll record legal compliance
• Support automation of payroll processes in efforts to improve efficiency & accuracy
• Stay up-to-date on all State, Fed. regulations, etc.
• Other duties as assigned

Job Requirements :

• High school diploma or equivalent; Bachelor’s in Accounting, Business, or similar preferred; FPC & CPP preferred
• 3+ years of multi-state full-cycle payroll processing experience
• Strong knowledge of CA wage-and-hour requirements
• Strong knowledge of FLSA requirements & Fed/State payroll tax regs
• Experience preparing quarterly payroll tax filings, processing W-2s, & responding to agency notices
• Experience processing garnishments & benefit deductions
• Basic understanding of accounting principles (e.g. journal entries, account reconciliations)
• Intermediate Microsoft Excel skills (i.e., lookups, pivot tables)
• Strong attention to detail & organizational skills
• Good verbal & written communication skills
• Able to multitask & work in a fast-paced environment

Company Description

*A minority & veteran-owned & operated staffing firm.