Payroll Specialist

Infinite Care Consulting Services; Orlando (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Infinite Care Consulting Services is a leading management and consulting firm focused on transforming the skilled nursing industry across 60+ facilities and multiple corporate offices in New York, New Jersey, and Florida. We seek a payroll professional to ensure accurate, on-time processing and to implement best practices and workflow improvements.

This role handles weekly, biweekly, monthly payrolls, audits payroll runs, manages timekeeping, and maintains compliance with federal and state

Qualifications

• Minimum 1 year of experience in long term care payroll.
• Minimum 2 years managing and processing exempt and non-exempt payroll.
• Experience consolidating payroll for acquired companies.
• Process and workflow improvements in payroll processes.

Responsibilities

• Process all payroll accurately for weekly, biweekly, and monthly cycles including incentives.
• Oversee daily payroll operations and biweekly payroll processing.
• Ensure payroll is compliant with government regulations and company policies.
• Manage payroll transactions (hires, terms), benefits, garnishments, taxes and deductions.
• Administer electronic timekeeping using the payroll platform.
• Establish audit processes to verify payroll accuracy.
• Review timesheets for completeness and accuracy.
• Stay current on federal/state payroll regulation changes and notify relevant departments.
• Serve as primary contact for escalated payroll inquiries and external requests.
• Provide support to staff related to payroll and staffing.
• Help ensure facilities operate within HPPD budgets and staffing plans.
• Perform other duties as assigned.

Skills

Attention to detail

Organizational skills

Multi-tasking

Interpersonal skills

Teamwork and independence

Deadline-driven

Microsoft Office

Payroll workflow improvements

Tools

Microsoft Office Suite

Payroll platform/timekeeping system

Job description

Infinite Care is a leading management and consulting firm dedicated to transforming the skilled nursing industry. We provide exceptional care for residents and staff across our 60+ skilled nursing facilities and multiple corporate offices in New York, New Jersey, and Florida. Our mission focuses on attracting quality employees and creating a comfortable environment in each facility through remodeling, rebranding, and collaborating with management to ensure optimal working conditions. With a strong commitment to quality and compassion, we strive to enhance the well‑being of our residents and empower our dedicated team.

Job Description:

Responsible for the day-to-day function ensuring accurate and on time payroll processing. The role requires a payroll professional who has successfully implemented best pay practices and workflow improvements resulting in accurate and timely processing of payroll.

Major Duties and Critical Tasks:

• Responsible for accurate and timely processing all payroll to include weekly, biweekly, and monthly, quarterly, annual incentives.
• Manage the daily operations for this function as well as oversee processing of biweekly payroll.
• Ensure payroll is processed timely, accurately, and in compliance with government regulations and company policies.
• Ensures timely and accurate processing of payroll transactions (hires, terms, etc.) including benefits, garnishments, taxes, and other deductions.
• Administer and manage electronic timekeeping utilizing the payroll platform.
• Establish audit process to verify accuracy of payroll runs.
• Review timesheets for completeness and accuracy.
• Stays current on the latest federal or state payroll regulation changes. Notify the appropriate departments of any changes.
• Serve as primary contact for all escalated payroll related inquiries. Respond to external payroll data or report requests from government agencies and government/ external auditor.
• Provide support and guidance to direct reports as it relates to payroll and Staffing.
• Responsible for ensuring the facilities are within HPPD budgets.
• Oversees facility HPPD, agency staffing use, staffing calls master schedule reviews and other aspects of Labor Management.
• Perform other duties as assigned.

Required Education and Experience:

• Must have, as a minimum (1) year experience in long term care.
• Minimum of two (2) years managing and responsible for processing exempt and non- exempt payroll.
• Demonstrated success incorporating payroll of acquired companies.
• Process and workflow improvement of payroll processes.

Skills:

• Demonstrated success in implementing new or efficient workflows that have resulted in enhanced payroll processes.
• High level of attention to detail and accuracy.
• Strong organizational and collaboration skills.
• Ability to multi-task and meet tight deadlines.
• Strong interpersonal skills.
• Ability to work efficiently and thoroughly.
• Must have strong ability to multi-task.
• Must have knowledge of all Microsoft office suites including, but not limited to: Word, Excel, PowerPoint, Outlook etc.
• Must be able to work independently and as a member of a team.