Assistant Director of Finance (Payroll Manager)

NYC Health + Hospitals; New York (NY); On-site; USD 90,000 - 120,000; Full time

Job summary

NYC Health + Hospitals seeks a dedicated payroll leader to oversee the organization’s entire payroll function, ensuring accurate, timely salary payments, tax filings, and benefits deductions. The role requires managing payroll staff, maintaining HRIS/timekeeping systems, auditing data, ensuring regulatory compliance, and generating financial reports.

Preferred candidates have advanced degrees in accounting/finance and substantial experience in payroll administration, with strong Excel skills and

Qualifications

• Master’s or Bachelor’s degree with required managerial experience in fiscal management or administration.
• Experience in payroll processing, tax filings, HRIS/timekeeping, and confidentiality.
• Proficiency in Excel and strong leadership, analytical and communication skills.

Responsibilities

• Oversee end-to-end payroll processing, including calculations, deductions, garnishments, and direct deposits.
• Audit data, reconcile payroll adjustments, and perform audits for accuracy.
• Prepare reports on payroll liabilities and tax compliance for management.
• Collaborate with HR and finance to address complex pay inquiries.
• Maintain strong internal controls; update SOPs and improve workflows.

Skills

Payroll management

Excel proficiency

Tax compliance

Leadership

Attention to detail

Communication

Education

Master’s degree in Accounting/Finance/Business Admin

Bachelor’s degree in Accounting/Finance/Business Admin

Tools

Payroll software

HRIS

Timekeeping systems

Job description

Marketing Statement

NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city’s five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Duties & Responsibilities

SUMMARY OF ESSENTIAL DUTIES AND RESPONSIBILITIES

This position oversees a company’s entire payroll function, ensuring accurate, timely, and compliant salary payments, tax filings, and benefits deductions. Key duties include managing payroll staff, maintaining HRIS/timekeeping systems, auditing data, ensuring compliance with federal/state laws, and generating financial

• Payroll Processing & Accuracy: Oversee end-to-end payroll processing, including calculations, deductions, garnishments, and direct deposits.
• Specialized Processing: Handle off-cycle payroll, including bonuses, commissions, commissions, stock options, deferred compensation, relocation, and executive pay.
• Auditing & Analysis: Reconcile payroll adjustments, resolve errors, and perform audits to ensure accuracy before and after payment distribution.
• Reporting: Prepare specialized reports on payroll liabilities and tax compliance for management or tax authorities.
• Communication: Act as a liaison with HR and finance to address complex, non-routine pay inquiries from employees
• Compliance & Reporting: Ensure compliance with local, state, and federal regulations; handle tax filings (e.g., W-2s, 941s), audits, and reporting.
• Systems Management: Implement, maintain, and upgrade payroll software, time-and-labor systems, and HRIS.
• Team Leadership: Supervise, train, and evaluate payroll staff.
• Internal Controls & Audit: Maintain strict confidentiality, balance accounts, and reconcile general ledger entries.
• Policy & Process Improvement: Update policies, document SOPs, and improve workflow efficiency.

Minimum Qualifications

• Master’s degree from an accredited college or university in Accounting, Finance, Business Administration or a related discipline with an emphasis on accounting and financial systems; and two (2) years of responsible-level experience in fiscal management or administration with an emphasis on financial

systems, management information and controls, one (1) year of which must have been in a responsible administrative or managerial capacity; or

• Bachelor’s degree from an accredited college or university in disciplines, as listed in “1” above; and three(3)years of experience, as described in “1” above, one (1) year of which must have been in a responsible administrative or managerial capacity.

Department Preferences

• CPP Preferred
• 2+ years of experience in Payroll
• Management Experience Preferred
• Proficiency in Excel
• Deep understanding of tax regulations, wage and hour laws
• High attention to detail, strong leadership, analytical and communication skills