Payroll Coordinator

Village Center for Care, Inc.; New York (NY); Hybrid; USD 44,000 - 49,000; Full time

Job summary

VillageCare is seeking a Payroll Coordinator to support the Payroll Manager in maintaining accurate and timely payroll operations across the organization. This entry-level role emphasizes organization, responsiveness, and handling confidential information with care.

Key duties include assisting with payroll processing, maintaining records for audits, replying to routine payroll inquiries, and supporting reconciliations and item tracking as needed.

Qualifications

• 1-3 years payroll/HR/admin experience.
• Familiar with payroll/HRIS/timekeeping systems.
• Proficient in Excel, Outlook and MS Office.

Responsibilities

• Assist with payroll processing tasks and routine updates to employee payroll records.
• Maintain payroll files and documentation for audits and follow-up items.
• Respond to standard employee payroll questions and route exceptions for review.
• Support basic reconciliations and track items needing correction or approval.

Skills

Payroll experience

HRIS systems

Timekeeping concepts

Excel proficiency

Outlook proficiency

Education

High school diploma or equivalent

Associate degree preferred

Tools

ADP Workforce Now

Job description

Position: Payroll Coordinator

Location: Hybrid (Must Reside in NY/NJ/CT)

Work Schedule: Monday - Friday, 9:00am - 5:00pm

Compensation: $31.89 - $35.88 per hour

Our Organization

VillageCare is a community-based, not-for-profit organization serving people with chronic care needs, as well as seniors and individuals in need of continuing care and managed care services.

Our mission is to promote healing, better health and well-being to the fullest extent possible. Our care is offered through a comprehensive array of community and residential programs, as well as managed care. VillageCare has delivered quality health care services to individuals residing within New York City for over 45 years.

Role Summary

As a Payroll Coordinator, you will support the Payroll Manager by helping keep payroll operations accurate, timely, and well-documented for employees across the organization. This entry-level role is designed for someone who is organized, responsive, and comfortable working with confidential information.

Key responsibilities include:

• Assisting with payroll processing tasks and routine updates to employee payroll records
• Maintaining payroll files and supporting documentation for audits and follow-up items
• Responding to standard employee payroll questions and routing exceptions for review
• Supporting basic reconciliations and tracking items that require correction or approval

Required qualifications/skills:

• High school diploma or equivalent (associate degree preferred)
• 1-3 years of payroll, HR, or administrative experience preferred
• Familiarity with payroll/HRIS/timekeeping systems (ADP Workforce Now a plus)
• Working knowledge of payroll terms, deductions, and timekeeping concepts
• Proficiency with Microsoft Excel, Outlook, and Microsoft Office

If you're ready to build your payroll career with a detail-focused team, we encourage you to apply.

A Typical Workday

Your day is structured around supporting the Payroll Manager with steady, deadline-driven coordination. You'll start by reviewing incoming items-time-related questions, documentation updates, and notes flagged for follow-up-then prioritize what can be resolved quickly versus what needs escalation.

Throughout the day, you'll keep records current, confirm that supporting materials are in place, and track open items so nothing is missed.

You'll also communicate with employees in a professional, service-minded manner, providing clear updates on routine inquiries and documenting outcomes for reference. As questions arise that involve policy interpretation, compliance concerns, or approvals, you'll route them promptly and ensure the right context is captured.

The day ends with a final check of outstanding items and preparation for the next processing cycle.